Property Maintenance Administrator

Property Maintenance Coordinator

My client is a reputable and highly established Estate Agents based in Belfast. They are currently seeking a Property Maintenance Coordinator to join their team.

This is a Full-Time, Permanent Position.

Working Hours: Monday to Friday: 8.30am – 5pm OR 9am – 5.30pm.

With a salary of £24,000 - £26,000 per annum (dependent on experience).

Job Role:

You will be responsible for the maintenance service provided for the rental portfolio.

Essential Criteria:

• Excellent communication skills both written and verbal – with the ability to communicate with stakeholders at all levels.
• Ability to prioritise a busy workload while adhering to deadlines.
• Ability to work on your own initiative as well as part of a team.
• Maintain confidentiality and ensure professionalism at all times.
• Full, clean UK driving licence.

Desirable Criteria:

• Previous experience in the coordination of property maintenance is desirable.

Main Duties and Responsibilities:

• Create and maintain effective and respectful working relationships with all stakeholders.
• Record and manage all rental maintenance requests from property owners and tenants, daily.
• Consult with subcontractors to arrange suitable access for maintenance quotations and gain landlord authorisation.
• Monitor the progression of repairs ensuring delivery within the expected time limits and costings.
• Monitor, arrange and record all necessary HMO compliance certificates according to the landlord’s specific needs.
• Monitor, arrange and record all necessary annual safety certificates.
• Effectively manage funding for impending works and review retention accounts monthly.
• Enter contractor invoices daily.
• Reconcile contractor statements monthly.
• Prepare monthly contractor payments.
• Provide miscellaneous support to the Operations Director.
• Communicate effectively with internal departments on current maintenance issues.
• Miscellaneous ad-hoc duties as required, which may include holiday cover.