Personal Secretary
Stormont
22.5 hours per week
Wed- Fri 9-5
£14.50
The post holder provides the Permanent
Secretary with an efficient, effective and responsive secretarial support
service. The main activities of the post include:
- · Diary Management ensuring optimum
use of the Permanent Secretary’s time; · Ensuring all invitations received are
allocated using the Knowledge Network System, monitored and responded to in a
timely manner.
- ·
Typing, compiling and issuing emails, letters
and acknowledgements.
- ·
Circulating documents on the Permanent
Secretary’s behalf.
- ·
Typing and formatting documents from audio
tapes and manuscripts;
- ·
Establish good working relationships including
with the Minister’s Private Office, Press Office and senior officers and their
teams;
- ·
Providing a supervisory role for administrative
staff located within Office of the Permanent Secretary.
- Providing advice and guidance on systems and
procedural issues, when necessary.
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