We have a fantastic opportunity for you to join our client, based in Belfast as a full-time HR Administrator.
Our client is Northern Ireland’s Leading Public Sector Employer.
Administrator Pay Rate: £12.97 per hour
Start Date: As soon as possible
Hours: 37 – Monday to Friday 9am-5pm
Duration: 3-6 months
Location: Seatem House, 28-32 Alfred St, Belfast
Overview
The post-holder will support the Human Resources team in the delivery of an effective, efficient and people-focused HR service. The duties of the role include the administration of recruitment and selection activities, data input, updating HR documents and employee records, maintaining the HR Inbox and assisting with the procurement of learning and development activities.
Key Responsibilities
The key duties of the HR Administrator are as follows:
Employee Resourcing and Onboarding
· Carry out administrative tasks associated with the recruitment process.
· Schedule all recruitment shortlisting and interviews with candidates and panel members and prepare documentation for panel members.
· Audit each recruitment competition to ensure all documentation is saved and complete.
· Liaise with recruitment agencies in relation to the procurement of agency workers.
· Assist with undertaking employments checks, including Access NI and references.
· Schedule and assist with VSS Induction for all staff.
Learning and Development
· Provide administrative support for learning and development activities, including carrying out procurement.
· Ensure an accurate list of attendees is recorded for each training event.
· Ensure all training courses are recorded on the HR system and employees training records are kept up-to-date.
· Issue and collate training evaluation forms.
Attendance Management
· Provide advice to line managers on recording absence on the HR system.
· Scan and save fit notes and retain associated confidential information.
· Monitor absence rates and escalate any long-term absence issues as appropriate.
Health & Safety/ Premises
· Act as first point of contact for premises issues for the Belfast office.
· Liaise with the Consumer Council in relation to repairs and remedial work.
· Responsible for the distribution and re assignment of all VSS swipe cards and updating spreadsheet.
General
· Carry out general administration tasks for the HR Department, e.g. answering phone calls, drafting standard Human Resources documents and managing the HR inbox and calendar.
· Provide ad hoc advice to Line Managers and Employees on HR related queries, requests and HR policies and procedures, escalating more complex issues to the HR Officer.
· Act as a minute taker on an ad hoc basis for HR meetings
· Ensure electronic and paper-based personnel files are maintained and filing/ archiving is completed in a timely manner and in line with data protection regulations.
· Maintain an up-to-date Procedures Manual for all HR Administration duties
Personal Development, Performance and Professionalism
• Endeavour to ensure the ongoing confidence of VSS stakeholders, maintaining high standards of personal accountability.
• Foster a positive and respectful work environment, promoting collaboration, teamwork and open communication.
• Adhere to company policies, procedures and professional standards while representing the organisation both internally and externally.
The foregoing is a broad range of duties and is not intended to be a complete description of all tasks. It is important to note that the responsibilities may change to meet the evolving needs of the Victims and Survivors Service.
Candidates must demonstrate that they fulfil each of the following essential criteria:
Essential Criteria:
1. A minimum of five GCSEs (or equivalent) at Grade C or above, which must include English Language and Mathematics.
2. At least two years’ relevant experience in an administrative role, including one year’s experience in a similar HR role.
3. Proficiency in the use of Microsoft Office, including Word, Excel and Outlook
4. Excellent written and verbal communication skills
5. Strong organisational and time management skills
6. Experience of dealing with confidential and sensitive information
Desirable Criteria:
In addition, applicants should be aware that after an eligibility sift, should it be necessary to shortlist candidates to go forward to interview, this will be done by applying the following additional criteria:
1. CIPD member
2. HR-related qualification
3. Experience of using computerised HR system, e.g. PAMS
4. Knowledge of HR best practice