Health and Safety Administrator
37 hours Monday to Friday.
Belfast
£13.26 per hour
This role will involve:
1. Provide administrative support to the Assistant Director, Health & Safety Services and the respective Senior Management Team.
2. To co-ordinate the production and publishing of monthly Health & Safety Bulletins and associated promotional materials.
3. To co-ordinate arrangements and facilitate monthly and quarterly meetings with the Senior Management Health & Safety Services Team; to collate, update and distribute supporting documentation; and produce, update and record progress on associated action plans.
4. To assist in the collation of information for the monthly, quarterly and annual Health & Safety Services Reports.
5. To collate information for the quarterly Health & Safety Services Work Plans and Governance/Assurance Reports by liaising with all relevant managers to report on progress.
6. To collate required updates to monitor progress on the Annual Health & Safety Services Business Plan.
7. To assist in producing the Annual Health & Safety Services Report.
8. To support the Assistant Director in gathering and analysing information to assist in the preparation of all necessary reports, correspondence and queries, as required, including the collection, analysis and presentation of statistical information.
9. To assist in the production of relevant reports, presentations, letters, minutes and action plans as required.
10. Providing support for meetings, including scheduling meetings, sending MS Teams invites, booking rooms, taking and issue of minutes / actions.
11. To organise events and/or workshops on behalf of the Assistant Director as required.
12. To liaise with the Facilities Department in arranging accommodation and hospitality for internal / external stakeholder meetings, training and other events.
13. Fully utilise the IT systems and software to seek, organise, evaluate and communicate information effectively.
14. Assist with organising bespoke induction programmes for new staff to incorporate meetings with relevant staff/departments, mandatory learning and development, awareness of organisational policies and organisational systems.
15. Administer the relevant Working Groups, Committees and other internal forums as required.
16. Demonstrate discretion and confidentiality at all times.
17. Working to meet tight deadlines within a team environment.
18. Record management / retention.
19. Arranging and promoting internal training courses, booking rooms, booking catering, sending MS Teams Invites, and recording attendance information on the relevant software (Learning Management) system.
20. Maintaining an organisational Incident Register (excel spreadsheet) and sending weekly / monthly summary reports of reported incidents.
21. Liaising with H&SS Teams to collate information in response to relevant requests.
22. Monitoring shared Outlook mailboxes and providing responses to queries re. H&S Training and Incident Reporting.
To apply send your cv via link by 5pm on 17th April.