Temporary Events
Co-Ordinator – Marketing
Main purpose of job
To be responsible to the Events Officer for
assisting with the development, management, delivery and evaluation of a
comprehensive, customer focused programme of events. This will include
establishing regular programmes, schemes, fun days and events to encourage the
use of open spaces and active living in line with the council’s Open Space
Strategy.
To promote the council’s key messages through
outdoor events in parks.
To research new developments in events management
and providing advice to members and staff on issues relevant to parks events.
To support the Open Spaces and Active Living
Manager with the delivery of the Parks and Open Spaces strategy.
Summary of responsibilities and personal duties
1. To assist
the Events Officer develop, manage and evaluate a comprehensive and varied
programme of events in parks and open spaces according to set budgets and
timescales to ensure maximum use of Parks and Leisure facilities.
2. To act as
first point of contact for customers enquiring about booking an event in parks
and open spaces. To provide advice and guidance on all matters relating
to the department’s Events Policy, assisting customers to complete the required
procedure prior to the event taking place.
3. To assist
with the monitoring, evaluation and review of all events in parks in light of
Council policy and the Open Space Strategy.
4. To assist
with the preparation and evaluation of tenders and quotations in respect of
events in parks and to manage appropriate external contractors, entertainers
and demonstrators at events. To ensure the necessary high standards of
service delivery through the supervision of staff employed by the council,
and/or staff employed by contractors working for the council.
5. To ensure
that all relevant licenses, legal agreements and risk assessments are in place
prior to all events.
6. To ensure
the implementation of all health and safety measures in connection with events,
including all necessary liaison with the council’s Health and Environmental
Services department and with external bodies such as the Police Service for
Northern Ireland (PSNI), Department for the Environment (DoE), Belfast City
Centre Management (BCCM), and Belfast Visitor and Convention Bureau (BVCB).
7. To liaise
effectively with other officers within the department, for example,
Participation Officers in Leisure Services, Leisure Development Unit, Community
Parks Outreach Managers and the Policy and Business Development Unit to
identify and develop opportunities for partnership working, developing
activities for families and devising schools programmes thereby delivering a
more efficient and effective service.
8. To support
corporate media relations resource in promoting good public relations between
Parks and Leisure Department and the general public.
9. To support
the use of parks facilities for events by establishing working relationships
with external groups such as relevant community and tenants associations,
voluntary bodies, specialist associations, horticultural groups, voluntary
groups, schools and interest groups.
10. To assist
the Events Officer with administration relating to grant and funding
applications, communicating with parties concerned and answering queries where
appropriate.
11. To assist
the Events Officer in providing the content of all on line and print publicity
material for programmed events to the department’s Lead Communicator. This
should include all relevant event booking documents, guidance manual etc.
12. To research
development in the field of public event management and to research new and
potential ways of encouraging the use of Parks and Leisure Services through
organising events.
13. To ensure
key corporate messages are transmitted through events in parks by liaising and
working with other council departments and external organisations and partners.
14. To
implement appropriate methods of measuring success including the monitoring of
own work and time for budget and performance monitoring.
15. To prepare
information and reports as requested, under the direction of the Events
Officer.
16. To
undertake regular training to ensure that all knowledge required to safely
stage events is kept up to date e.g. Health and Safety, Risk assessments, legal
agreements etc
17. To
participate as directed in the council’s selection interview procedure.
18. To
undertake the duties in such a way as to enhance and protect the reputation and
public profile of the city council.
19. To
undertake such other relevant duties as may from time to time be requested.
Essential criteria
Qualifications and experience
Applicants must, as at the closing date
have five GCSEs (grades A-C) including English or equivalent qualifications.
Applicants must demonstrate, by
providing personal and specific examples that they have, at least one year’s
relevant experience in each of the following:
a. assisting
with the planning and delivery of outdoor parks’ events and activities; and
b. assisting
in the provision of content for on-line and print publicity material for
programmed events.
Full Job Description
available
Short-listing criteria
In addition to the above qualifications and
experience, the client reserves the right to shortlist only those applicants
who, as at the closing date for receipt of applications:
· in the
first instance, have at least one year’s relevant experience of (c) developing
relationships with customers, communities and groups in order to provide good
customer service whilst increasing the usage of the facilities; and
· in the
second instance, have at least two years’ relevant experience in all three of
the above noted areas (a-c).
Other Information:
Location: Belfast City Centre
Hours: 37 per week
- 3-month Contract (this may be extended)
Rate of pay: £15.33 per hour plus holiday pay
Closing Date for CV’s: 25th April 25
Target Start Date: 28th April 25
If you would like to apply for this role, please send us
your updated CV via the link provided and one of the team will be in
touch with you. Or if you would like to discuss this position, please contact Task
Recruitment to speak to one of our consultants.
We are an equal opportunities employer. We welcome
applications from all suitably qualified persons.