Events Coordinator
Rate; £15.33 per hour
Hours: 37 hours per week
Key Duties:
-To assist the Events Officer develop, manage and evaluate a comprehensive and varied programme of events in parks and open spaces according to set budgets and timescales to ensure maximum use of Parks and Leisure facilities.
-To act as first point of contact for customers enquiring about booking an event in parks and open spaces. To provide advice and guidance on all matters relating to the department’s Events Policy, assisting customers to complete the required procedure prior to the event taking place.
-To assist with the monitoring, evaluation and review of all events in parks in light of Council policy and the Open Space Strategy.
-To assist with the preparation and evaluation of tenders and quotations in respect of events in parks and to manage appropriate external contractors, entertainers and demonstrators at events. To ensure the necessary high standards of service delivery through the supervision of staff employed by the council, and/or staff employed by contractors working for the council.
-To ensure that all relevant licenses, legal agreements and risk assessments are in place prior to all events.
-To support corporate media relations resource in promoting good public relations between Parks and Leisure Department and the general public.
-To support the use of parks facilities for events by establishing working relationships with external groups such as relevant community and tenants associations, voluntary bodies, specialist associations, horticultural groups, voluntary groups, schools and interest groups.
-To assist the Events Officer with administration relating to grant and funding applications, communicating with parties concerned and answering queries where appropriate.
-To assist the Events Officer in providing the content of all on line and print publicity material for programmed events to the department’s Lead Communicator. This should include all relevant event booking documents, guidance manual etc.
-To research development in the field of public event management and to research new and potential ways of encouraging the use of Parks and Leisure Services through organising events.
-To ensure key corporate messages are transmitted through events in parks by liaising and working with other departments and external organisations and partners.
-To implement appropriate methods of measuring success including the monitoring of own work and time for budget and performance monitoring.
-To prepare information and reports as requested, under the direction of the Events Officer.
-To undertake regular training to ensure that all knowledge required to safely stage events is kept up to date e.g. Health and Safety, Risk assessments, legal agreements etc
-To participate as directed in the selection interview procedure.
-To undertake the duties in such a way as to enhance and protect the reputation and public profile.
-To undertake such other relevant duties as may from time to time be requested.
Essential Criteria:
Applicants must, as at the closing date for receipt of applications have five GCSEs (grades A-C) including English or equivalent qualifications.
Applicants must demonstrate, as at the closing date for applications, by providing personal and specific examples on the application form that they have, at least one year’s relevant experience in each of the following:
-assisting with the planning and delivery of outdoor parks’ events and activities; and
-assisting in the provision of content for on-line and print publicity material for programmed events.
Applicants must be able to demonstrate that they possess the following special skills and attributes which may be tested at interview.
Customer care skills: The ability to understand and apply customer care principles and standards.
Work planning skills: The ability to forward plan and to effectively prioritise the work of a large section taking into account short and medium term goals, service demands and the availability of resources.
Project management skills: The ability to manage and deliver a range of projects on time and to budget.
Partnership working skills: The ability to work with a diverse group of professionals across public, private, voluntary and community sectors and establish good working relationships to meet common objectives.
Team working skills: The ability to work within a small team to ensure the delivery of agreed work objectives.
Communication skills: Excellent oral and written communication skills, with the ability to represent and promote the interests of the department within the organisation, to Belfast and beyond.
Platinum Recruitment NI Ltd is an equal opportunities employer and a Corporate Member of the Recruitment and Employment Confederation (REC). Platinum Recruitment NI Ltd adheres to all current employment legislation.
Please note only those candidates shortlisted may be contacted.