Clerical Officer (Belfast 28k)

Clerical Officer

Belfast
£28,016 - £29,682
Hybrid working
Full-time | 6 months temporary contact (potential extension)

Introduction

VANRATH are delighted to be recruiting for a Clerical Officer to join a prominent public sector organisation in Belfast. This is an excellent opportunity for someone seeking a stable and rewarding administrative career in a dynamic and supportive environment. This role offers variety, responsibility, and the chance to be part of a vital team supporting the effective functioning of a key institution.

The Role

The successful candidate will support a wide range of administrative and customer-facing duties within the HR Office. The post-holder will be responsible for ensuring the smooth running of internal processes and maintaining high standards of service.

Key Responsibilities:

• Delivering a high-quality customer service to both internal and external stakeholders
• Managing own workload effectively to meet agreed objectives and deadlines
• Providing clear and accurate information using organisational policies and procedures
• Supporting a range of administrative functions such as diary management, filing, and photocopying
• Inputting and maintaining data on various databases and electronic systems
• Managing and distributing incoming/outgoing mail and correspondence, and handling generic mailbox queries
• Organising and supporting meetings, visits, and events, including issuing papers, arranging hospitality and logistics
• Recording key meeting information to support the production of accurate minutes
• Collating and gathering information as required for reports or submissions
• Using Microsoft Office and internal software systems to draft and format documents
• Maintaining well-organised paper and electronic filing systems
• Processing invoices through the organisation’s payment system
• Ensuring full compliance with internal policies including Equal Opportunities and Dignity at Work
• Performing other reasonable duties as required

The Ideal Candidate

Essential Criteria (either option below):
Option 1:

• 2 GCE A-Levels (A*-C) in separate subjects AND 5 GCSEs (A*-C) including English and Maths
• Plus at least 2 years’ experience in an administrative role demonstrating:
• Effective written and oral communication with a diverse range of stakeholders
• Strong organisational skills and attention to detail in delivering high-quality work to deadlines
• Proficiency in Microsoft Office for document creation and email correspondence

OR
Option 2:

• At least 4 years’ experience in an administrative role demonstrating the above three skill areas

For more information, please contact Ethan Boylan today.