Apple Recruitment are URGENTLY recruiting for an HR Supervisor on behalf of the NI Assembly.
There are a number of Human Resources Supervisor roles within the Human Resources Office and each role has different responsibilities. This job description outlines the level of responsibilities which the post holder will be expected to undertake across a number of areas within the Human Resources Office. The Human Resources Supervisor will rotate between the different roles
Core Responsibilities
As a Human Resources Supervisor, your duties will be to:
· Assist with the planning, organising and co-ordinating of efficient and effective recruitment competitions. This will include arranging meetings and interviews and providing advice and guidance to selection panels in line with the relevant policies.
· Co-ordinate and implement an effective on-boarding process for new staff to include liaising with managers and other key stakeholders.
· Support the management of sickness absence in accordance with relevant Assembly Commission policies e.g. update and maintain data, monitor and report on sickness absence levels, providing statistics for monthly reports and liaise with the occupational health adviser and staff support service for medical reports.
· Support managers and staff with their duties relating to performance management.
· Provide timely and accurate advice and guidance to managers and staff on a wide range of Human Resources policies and procedure, seeking advice from the Human Resources Services Team Manager and senior Human Resources manager as appropriate.
· Support the Human Resources Services Team Manager in providing accurate and timely Human Resources advice to Members in their role as employers.
· Co-ordinate and implement health and wellbeing initiatives.
· Assist in the review and development of Human Resources policies and procedures, including research, liaison with other organisations and consideration of legislation and good practice.
· Maintain and provide accurate and timely Human Resources management information and manage information in line with data protection policies and procedures.
· Provide administrative support for Disciplinary, Grievance and Dignity at Work casework and return to work interviews.
· Update and maintain data in relation to vacancy management, including the management of staff in post within agreed complement, assisting in the production of management information papers, ensuring that information is stored appropriately and in line with legislative requirements.
· Liaise with a range of recruitment agencies regarding the placement of agency workers and invoicing arrangements.
· Collate and maintain accurate Equal Opportunities information to facilitate statutory returns, ensuring that data is stored appropriately and in line with legislative requirements.
· Co-ordinate learning and development (L&D) activities including planning the arrangements for L&D events; responding to L&D queries; processing invoices related to L&D; taking forward actions following training e.g. evaluation/feedback etc.
· Collate information to inform responses to Assembly Questions, Freedom of Information and Data Protection requests.
· Support the Human Resources Services Team Manager in the maintenance of the integrated Payroll and Human Resources Management System.
· Provide operational advice to staff on the various software packages used within the Human Resources Office.
· Comply with the Assembly Commission’s Equal Opportunities and Dignity at Work policies and procedures.
· You may also be required to carry out other duties that the Assembly Commission reasonably requires of you.
If you wish to apply or would like more information, please email your CV in Microsoft word format to Caroline by clicking on the link below by 5pm on Thursday 10th April 2025. You must also include a bullet pointed synopsis at the top of your CV, or provide a Cover Letter, demonstrating how exactly you meet the Essential Criteria below:
Essential Criteria:
Applicants must, by the closing date for applications have: 1. The CIPD Level 3 Diploma in Human Resource Management (or an equivalent or higher qualification), and at least two years’ experience of: a. Providing administrative support for a range of HR services to tight deadlines. b. Using effective verbal and written communication skills to accurately and clearly explain HR policy and procedures to staff and managers. c. Developing and maintaining effective working relationships with key stakeholders, both within and outside of your organisation to deliver a quality HR service.
d. Effectively using Microsoft Office packages, to include MS Word, Outlook and Excel as well as HR Management Systems to produce accurate and timely management information and prepare HR documents. OR 2. At least four years’ experience in the areas outlined at points a) to d) above.
Further Details:
· Hourly Rate based on £34,732 per annum
· Maternity Cover
· Start Date - ASAP
· Closing Date for CV’s: 5pm on Thursday 10th April 2025
· This area operates Hybrid working
If you wish to apply or would like more information, please email your CV in Microsoft word format to Caroline by clicking on the link below by 5pm on Thursday 10th April 2025.
Applicants must ensure their CV is accurate and up to date. The CV should include your full employment history inclusive of dates, all academic achievements and full personal contact details.
Please note only applicants that match this criteria can be considered for the role.
Apple Recruitment Services is acting as an Employment Agency in relation to this vacancy. Apple Recruitment Services is an Equal Opportunities Employer.