HR Supervisor

Your new company
Hays are working with the Northern Ireland Assembly to recruit a Temporary HR Supervisor for their Human Resources Team.

Your new role
As an HR Supervisor, you will co-ordinate with the HR Team Managers to deliver a range of services, including recruitment and selection, on-boarding, performance management, managing attendance, workforce planning, employee relations and providing advice and guidance on a range of HR policies and procedures. Main duties and responsibilities of the job are:

• Assist with the planning, organising and co-ordinating of efficient and effective recruitment competitions. This will include arranging meetings and interviews and providing advice and guidance to selection panels in line with the relevant policies.
• Co-ordinate and implement an effective on-boarding process for new staff to include liaising with managers and other key stakeholders.
• Support the management of sickness absence in accordance with relevant Assembly Commission policies, e.g. update and maintain data, monitor and report on sickness absence levels, providing statistics for monthly reports and liaise with the occupational health adviser and staff support service for medical reports.
• Support managers and staff with their duties relating to performance management.
• Provide timely and accurate advice and guidance to managers and staff on a wide range of Human Resources policies and procedures, seeking advice from the Human Resources Services Team Manager and senior Human Resources manager as appropriate.
• Support the Human Resources Services Team Manager in providing accurate and timely Human Resources advice to Members in their role as employers.
• Co-ordinate and implement health and wellbeing initiatives.
• Assist in the review and development of Human Resources policies and procedures, including research, liaison with other organisations and consideration of legislation and good practice.
• Maintain and provide accurate and timely Human Resources management information and manage information in line with data protection policies and procedures.
• Provide administrative support for Disciplinary, Grievance and Dignity at Work casework and return-to-work interviews.
• Update and maintain data in relation to vacancy management, including the management of staff in posts within an agreed complement, assisting in the production of management information papers, ensuring that information is stored appropriately and in line with legislative requirements.
• Liaise with a range of recruitment agencies regarding the placement of agency workers and invoicing arrangements.
• Collate and maintain accurate Equal Opportunities information to facilitate statutory returns, ensuring that data is stored appropriately and in line with legislative requirements.
• Co-ordinate learning and development (L&D) activities, including planning the arrangements for L&D events; responding to L&D queries; processing invoices related to L&D; taking forward actions following training, e.g. evaluation/feedback etc.
• Collate information to inform responses to Assembly Questions, Freedom of Information and Data Protection requests.
• Support the Human Resources Services Team Manager in the maintenance of the integrated Payroll and Human Resources Management System.
• Provide operational advice to staff on the various software packages used within the Human Resources Office.
• Comply with the Assembly Commission’s Equal Opportunities and Dignity at Work policies and procedures.
• You may also be required to carry out other duties that the Assembly Commission reasonably requires of you.

What you'll need to succeed
Essential Criteria:Applicants must, by the closing date for applications, have:
1. The CIPD Level 3 Diploma in Human Resource Management (or an equivalent or higher qualification), and at least two years’ experience of:
a. Providing administrative support for a range of HR services to tight deadlines.
b. Using effective verbal and written communication skills to accurately and clearly explain HR policy and procedures to staff and managers.
c. Developing and maintaining effective working relationships with key stakeholders, both within and outside of your organisation to deliver a quality HR service.
d. Effectively using Microsoft Office packages, to include MS Word, Outlook and Excel as well as HR Management Systems to produce accurate and timely management information and prepare HR documents.

OR
2. At least four years’ experience in the areas outlined at points a) to d) above.

What you'll get in return

• £18.05/hour, equivalent to £34,732 per annum
• Hybrid working
• Ongoing temporary contract
• East Belfast location
• ASAP start date

What you need to do now

If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.

Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk