Part time Office Manager

On behalf of our client, award-winning organization seeking a meticulous and proactive Part-Time Office Manager to ensure the smooth and efficient operation of the Belfast, city centre office.

This exciting opportunity requires a candidate with demonstrable accounts experience, as you'll be responsible for tasks such as processing invoices and liaising with accountants for VAT returns, payroll, and year-end accounts. However, this is a varied role and the Office Manager will also provide business support, and office coordination to ensure a smooth operation.

This would be 20-25 hours per week however the employer is flexible on the hours worked between Monday to Friday, 9am to 5pm.

Duties include:

1. Manage invoicing and payment tracking for clients and projects.

2. Maintain financial records and assist with bookkeeping using Xero

3. Process supplier invoices and payments.

4. Liaise with accountants for VAT returns, payroll, and year-end accounts.

5. Research and track relevant tender opportunities.

6. Assist in preparing and submitting tender documents, including fee proposals and pre-qualification questionnaires (PQQs).

7. Maintain an up-to-date library of standard bid responses and company information.

8. Maintain project documentation and ensure records are well-organized.

9. Assist with contract administration and document control.

10. Handle insurance, professional memberships, and company certifications.

11. Order office supplies, software licenses, and subscriptions.

12. Support recruitment and onboarding of new staff.

13. Organize team meetings and training sessions.

14. Ensure compliance with workplace health & safety regulations.

15. Assist with website updates, social media, and newsletters.

16. Organize events and client hospitality.

If you're a highly organized individual with a passion for creating a positive and efficient workplace, and possess the necessary accounts experience, we encourage you to apply and become a vital part of this team.

You will also need:

• Proven experience in office management.

• Strong financial administration skills, including invoicing and bookkeeping.

• Proficiency in Microsoft Office (Word, Excel, Outlook) and accounting software.

• Excellent organizational and communication skills.

• Ability to multitask and work independently in a busy studio environment.

• You must be eligible to work in the UK on a permanent basis.

The employer understands that compensation is a key factor in attracting talent and they are open to discussing and potentially adjusting the offer based on the candidate's proven skills and relevant experience.

To express your interest in this opportunity or learn more, send your CV directly to Patricia by clicking on the link or via , and I will personally follow up with you.

Your information will be treated in the strictest confidence.

If this role isn’t suitable but you are looking for a new opportunity, please do not hesitate to contact our experienced consultants. You can visit our website in the first instance or call our office.

Apple Recruitment Services is acting as an Employment Agency in relation to this vacancy. Apple Recruitment Services is an Equal Opportunities Employer.