To manage and
maintain a safe working environment for staff, pupils and visitors throughout
all the School facilities
Facility
Management
Ø To maintain a safe working environment for
staff, pupils and visitors throughout the campus
Ø To implement and contribute to the School property
strategy set by the Property Sub-Committee and the Health and Safety Committee
Ø To draft and implement a property maintenance plan,
aligned to the strategic direction set by the Property Sub-Committee and the
Health and Safety Committee,
Ø To procure goods and services for facility
management functions in line with School procedures for acquiring best value
for money
Ø To ensure the effective and efficient
operation of the School’s building services systems
Ø To direct contractors to specified work and to
monitor their progress and quality of work undertaken, reporting on the
standard and completion of all work
Ø To compile and maintain an asset register for
furniture and moveable equipment (non-IT)
Ø To be responsible for the general appearance
of the School estate
Ø To respond to all defect/maintenance reports
and put into action such remedial works as are necessary working within Health
& Safety parameters regarding specific trade skills within the team and
procuring specialist contractors as necessary
Staff
Management
Ø To plan, organise, prioritise and delegate
tasks to the Facilities Management staff and to oversee such work to ensure the
efficient and effective performance of such Staff
Ø To
work with facilities management team to support out of hours events e.g. open
evenings, parents’ evenings etc.
Ø To perform line manager duties for the
Facilities Management Team as detailed in Human Resources Policies, such as
Disciplinary Policy, Absence Management Policy, annual leave etc.
Outsourced Services
Ø To source contracts and service providers for
functions such as catering, cleaning, security, as identified by the Bursar, in
line with current procurement procedures
Ø To manage performance of contracts and
maintain relationship with key contract managers
Ø To monitor KPI for outsourced contracts
Ø To provide monitoring reports to the Bursar,
as appropriate
Capital
Projects
Ø To liaise with appointed contractors before
and during any capital works programmes regarding the day-to-day operations of
any renovations, refurbishments, and building projects, to ensure safety and
security of school personnel and premises
Security
Ø To ensure the school is ready for use each day
and for use outside school hours
Ø To ensure that the School is secure when not
in use
Ø To manage and monitor and maintain any
associated fire and intruder alarms and C.C.T.V. systems.
Health &
Safety
Ø To ensure that all tasks undertaken in the
maintenance of the School comply with relevant Health & Safety legislation.
Ø To
manage and monitor standards, processes, training and systems to ensure the
awareness of, and adherence to, current Health & Safety legislation and guidance
Ø To plan and arrange regular Health and Safety
tests, as set out in legislation and guidance issued by Education Authority,
insurers, HSENI etc.
Ø To ensure all relevant Health and Safety
documentation is up to date and available for inspection, including:
o
Legionella
o
Asbestos
o
Radon
o
Ventilation
o
Emergency
lighting
o
Fire Safety Plans
inc. Compartmentation, Emergency lighting, Fire and smoke detection systems
o
Portable
Appliances Testing
Ø To liaise with relevant authorities on Health
& Safety Matters
Ø To ensure Facilities Management staff have the
necessary Personal Protective Equipment (P.P.E.) and that it is used
Ø To identify and seek the necessary training
for Facilities Management staff to allow them to fulfil their role and duties
safely
Ø To prepare an annual H&S report for the
Board of Governors
Risk
Assessment
Ø To maintain a register of all risk assessments
conducted
Ø To liaise with Heads of Departments and
Teachers in Charge of Sports/Clubs to ensure risk assessments are carried out
within a required timeframe
Ø To liaise with specialist risk assessors as
required
Budget Management
Ø To contribute to the setting of annual budget
Ø To manage reactive and proactive maintenance
budgets
Hire of Premises
Ø To proactively seek suitable hire of premises
to ensure optimal utilisation of premises
Ø To manage the administration of hire of
premises
Ø To liaise with the Finance Team to raise
invoices for Hire of Premises
Ø To provide reports regarding Hire of Premises
to the Bursar as required, for submission to the Board for approval