Senior Administrative Assistant

Role: Senior Administrative Assistant – Temporary – Belfast

Job Overview

VANRATH are excited to support a returning client, in the professional services sector who are seeking an experienced Senior Administrative Assistant to join the organisation and execute the duties within the Chief Executive’s office.

• Salary: £25,000 - £28,000
• Belfast
• Temporary – with potential to become permanent

Key Responsibilities:

• Provide essential administrative support to the Presidential and Chief Executive Office, ensuring the smooth operation of key functions.
• Manage complex diaries, organise meetings, and coordinate events with tact and precision, handling last-minute changes with ease.
• Serve as the first point of contact, addressing queries and correspondence with professionalism and discretion.
• Coordinate travel arrangements for the Chief Executive and Presidential team, including booking flights, accommodation, and creating detailed itineraries.
• Manage meeting administration, including preparing agendas, distributing papers, tracking attendance, and following up on actions.
• Support the team with protocols, policies, and procedures, maintaining high standards of service both internally and externally.
• Manage documents, ensuring that both hard and soft copies are up-to-date, well-organised, and easily accessible.
• Demonstrate flexibility and initiative, responding to various tasks and challenges to help achieve organisational objectives.

Essential Criteria:

• 5 GCSEs (or equivalent) grade C or above, including English and Maths.
• Experience as an Administrative Assistant in a fast-paced office, supporting senior management.
• Proficient in Audio-Visual platforms (e.g., Zoom, MS Teams).
• Ability to handle sensitive, confidential information.
• Experience with document management (preparing, collating, and distributing agendas).
• Skilled in handling correspondence and maintaining accurate records.
• Proficient in Microsoft Office (Word, Outlook, Excel, PowerPoint).
• Experience managing diaries/travel arrangements.

Desirable

• A Level education or equivalent.
• Experience prioritising work in an administrative or secretarial role.
• Knowledge of software like One Advanced and OneDrive.
• Experience with audio typing or digital dictation.
• Ability to adjust work schedules to meet changing priorities.
• Experience supporting senior staff with diary management and prioritisation.
• Strong organisational, interpersonal, and communication skills.
• Ability to work under pressure and meet deadlines with attention to detail.

For further information on this job, or any other Business Support role in Northern Ireland, apply via the link or contact Ryan Sykes for a confidential chat today. VANRATH acts as an agency and employment business for permanent recruitment and the supply of temporary workers.