Reception

Receptionist/Office Administrator

An opportunity has arisen for an experienced Receptionist/Office Administrator to join a well-established organisation based in Belfast.

This is a Full-Time, Permanent position

Working hours: Monday to Friday: 8.30am – 5.30pm

With a salary of £25,000

Essential Criteria:

• Previous reception experience
• IT proficient with the use of Microsoft Office packages with proven experience of using Outlook, Word and Excel.
• Excellent communication skills both written and verbal – with the ability to communicate with stakeholders at all levels.
• High organisation skills and the ability to manage and prioritise a busy workload.
• Ability to work on your own initiative as well as part of a team.

Main Duties and Responsibilities:

• Handling telephone calls.
• Dealing with enquiries and relaying accurate messages as required and responding appropriately to any questions and queries on behalf of the office and communicating efficiently and effectively with the team, as well as current/potential tenants/customers.
• Managing the reception mailbox, including checking voicemails and forwarding on to appropriate person.
• Meeting and greeting clients and visitors at reception in a friendly and courteous manner and directing them as appropriate and maintaining the highest standards of presentation in the reception area at all times.
• Setting up of meeting rooms and private offices before and after use.
• Receiving cash and cheques and writing up of cash sheet.
• Typing duties by way of copy typing and dictation to a high standard.
• Various ad-hoc administration duties to include filing, photocopying, scanning and postage duties.
• Monitoring sign in/sign out procedures.
• Monitoring stationery levels and preparing orders as necessary. Purchasing of office consumables (tea, coffee, etc).
• Any other duties as required from time to time.