Administrative Assistant - Ballymena

Your new company
A large public sector organisation based in Ballymena

Your new role
You will provide a wide range of administrative support service to the Regeneration & Strategic Projects team with regard to all aspects of the service area.

• Provision of general secretarial/administrative support to assigned senior staff to include maintaining diaries and scheduling meetings, screening telephone calls and emails, respond to routine internal correspondence and prepare outgoing mail taking appropriate actions as required.
• Word processing, maintenance of spreadsheets and databases, PowerPoint presentations, photocopying and scanning, localised filing systems and dealing with general enquires from the public.
• Attend meetings, as required, to take notes, compile and agree minutes, noting attendance and follow up to identify/prioritise and action matters which require attention.
• Coordinate courses/seminars and take lead responsibility for booking venues/accommodation, arrangement of catering/equipment/travel and responsible for delegate registration.
• Support the team to comply with financial systems, e.g. processing orders, coding invoices, setting up new codes and ensuring invoices processed by payment deadlines.
• Deal with queries from the public and relevant stakeholders in respect of areas of service delivery, including dealing with complaints in line with the complaints policy.
• Assist with marketing and promotional campaigns relating to the department.

What you'll need to succeed

• 5 GCSEs to include English Language and Maths (grade C or above) or equivalent qualifications to demonstrate literacy and numeracy
• The ability to deal efficiently with large volumes of work; and
• Successfully prioritising competing demands
• A qualification that demonstrates competency in working with office technology ie Word Processing or Typewriting
• Working experience with Microsoft Office applications including Word, Excel, PowerPoint and Outlook.
• A full current driving licence valid in the UK and access to a vehicle OR have access to a form of transport that enables you to carry out the duties of the post.

What you'll get in return

• Immediate start
• £13.73 per hour
• Ballymena – Ecos centre
• Weekly pay
• 6 month role with possible extension

What you need to do now

If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.

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