Procurement Officer

Procurement Officer

An opportunity has arisen for an experienced Procurement Officer to join a leading establishment based in Belfast.

This is a Full-Time, Temporary Position, initially for 4-8+ weeks.

Working Hours: Mon-Thurs 8.30am-5.15pm & Fri 8.30am-1.15pm

With a salary of £32,000 per annum

Job Purpose:

Reporting to the Financial Controller, you will be responsible for providing a purchasing function to all departments within the business.

Essential Criteria:

• At least 2 years’ relevant experience of procurement
• Experience of working within an MRP/ERP platform
• General Education to include GCSE Maths and English grade C and above or equivalent
• Experience of using software packages such as Microsoft Word, Excel Outlook and Databases
• Understanding of all aspects of the contracting process and experience of managing contracts
• Excellent communication skills both written and verbal – with the ability to communicate with stakeholders at all levels
• Ability to manage and prioritise a busy workload while adhering to tight deadlines
• Good negotiation skills
• Ability to accurately record information
• Ability to work on your own initiative as well as part of a team

Desirable Criteria:

• CIPS qualification or equivalent or actively working towards qualification
• Knowledge of electronic tendering and contract management systems
• Manage finance/budgets

Main Duties and Responsibilities:

• Ensure all purchase requests are in compliance with purchasing policy and procedures and within budget
• To review, categorise, prioritise and action all Purchase Requisitions received from user departments
• Management of purchase orders from order placement to delivery
• To source and price goods and services as required
• To liaise with internal departments concerning prices obtained
• Dealing with enquiries from prospective suppliers
• Assistance in tendering processes
• Ownership of procurement document management systems; ensuring there is regular review and updates whilst highlighting any area of concern or action points
• Maintain register of contracts
• Contract management and review
• Assist in performing governance role to ensure compliance with company policy and aide reporting of breaches under the policy
• Provision of advice and guidance on purchasing matters
• Assist in provision of training in area of purchasing and procurement where necessary
• Assist in development and maintenance of the purchasing and tender plan
• Ensure the efficient running of Stores
• Co-ordinate an annual stock take, ensuring all stock items are counted, and report the results of these stock takes to the Finance Manager, with any proposed adjustments necessary
• Maintain fuel stocks using the Fuel System and order when required