Health and Safety Admin Assistant
Rate: £11.67 per hour
Hours: 18.75 hours per week
Key Duties:
-Responsible for providing a full range of administrative & secretarial support to the Health and Safety Department.
-To be responsible for maintaining, updating and filing departmental records.
-Prepare high quality presentations for the Head of Health and Safety and Senior Staff.
-Preparing standard letters and memorandum for signature by senior staff.
-Dealing with routine health and safety enquiries (e.g. by telephone, e-mail, face to face) from members of staff and external agencies and re-routing those which require knowledge of regulations and procedures to the appropriate person.
-Organising meetings including arranging venues, equipment and provisions and assisting in the preparation of the agenda.
-Assisting in the compiling of papers for attendance at meetings and ensuring appropriate distribution of same.
-Attendance at meetings and note taking.
-Provide general health and safety information to staff
-Prepare standard and ad-hoc reports, and assist with the collation of statistics as required utilising a range of software applications.
-Work with others both inside and outside the Trust to improve the effectiveness of communication and team working.
-Organising health and safety related information/training sessions, including seeking and processing nominations, arranging training venues, liaising with trainers, arranging equipment, production of materials for use during sessions and ensuring that all the training is documented correctly in terms of attendance, materials used and feedback on the events.
-To assist others where deemed appropriate by the line manager.
Essential Criteria:
-4 GCSEs at Grades A-C including English Language and Maths or equivalent / higher qualification AND 1 years’ experience in a clerical / administrative role
OR
-2 years’ experience in a clerical / administrative role.
-Experience in the use of Microsoft office products including Word and Excel, or equivalent.
Platinum Recruitment NI Ltd is an equal opportunities employer and a Corporate Member of the Recruitment and Employment Confederation (REC). Platinum Recruitment NI Ltd adheres to all current employment legislation.
We reserve the right to close this vacancy early if we receive sufficient applications for the role. Therefore, if you are interested, please submit your application as early as possible.
Please note only those candidates shortlisted may be contacted.