Office Supervisor

The Recruitment Co are currently working with a Public Sector body in recruiting for an Office Supervisor based in Belfast City Centre.

MAIN PURPOSE
To assume responsibility for all of the administrative activities that facilitate the smooth running of the Legal Services office, including ensuring records and reports are prepared and up to date and assisting with financial management and regulatory requirements of Legal Services, as well as supervising a small administrative team and contributing to the
provision of general secretarial support to the solicitors when required.

Key Responsibilities
1. Providing general secretarial support to the solicitors as and when required and work collaboratively with other staff in the administrative team, providing support and cover as required, to ensure a flexible and responsive secretarial and clerical service for the Legal Services team.
2. Ensuring that relevant records within the Legal Services department are up to date.
3. To assist with the financial management and regulatory requirements of the office, including the attainment and maintenance of ISO 9001.
4. Organising people, information and other resources to ensure that all administration processes within the Legal Services department work effectively.

Experience and Qualifications Essential
Applicants must provide evidence by the closing date for application that they meet the
following essential criteria:
1. Possess a BTEC HNC (Level 4) or equivalent level qualification.
*Refer to Qualifications Framework for equivalencies
2. Possess 2 years relevant general administrative experience.
3. Can demonstrate experience in each of the following areas:
a. The creation and maintenance of electronic databases using Microsoft packages including Word and Excel
b. Effective use and updating of electronic information management systems (such as
Meridio, Housing Management System (HMS) etc)
c. Collating and analysing information and preparing reports
d. Dealing with requests for information or enquiries from both internal and/or external parties

Applications close 7th March at 5pm