Band 3 Medical Secretary Ards

TEMPORARY

BAND 3 MEDICAL SECRETARY

£11.67 per hour

33 hpw

8 week initially

Duties

1. Provide an efficient and effective secretarial and administrative service to Mental Health Professional staff
2. Undertake a range of admin support duties including maintenance and ordering of stock/non stock items, photocopying, filing, provision of typing and admin support to the team
3. Word processing/producing reports.
4. Act as point of contact between service users, carers, staff and external agencies to ensure a full and efficient service.
5. Make and receive telephone calls and take appropriate action.
6. Maintain records both manual and computerised in an accurate and timely manner and in accordance with local policies and procedures.
7. Extract, collate and summarise data to enable preparation of standard verbal, written or statistical reports or returns.
8. Create and maintain spreadsheets for use within the department
9. Deal with incoming and outgoing correspondence as required providing information, directing and prioritizing queries as appropriate, to ensure efficiency and effectiveness of service delivery
10. Filing, archiving and disposal as per Records Management Policy.
11. Maintain standards of confidentiality regarding information held in respect of service users and staff.
12. Provide cover for other administration staff during periods of planned/unplanned absence, including main reception cover if necessary.
13. Any other duties that may arise from time to time relating to the particular needs of the service, as may be assigned.
14. For some of these posts you will be expected to manage the administration of Consultant caseloads – including making/cancelling/rescheduling appointments, regular caseload maintenance, data cleansing etc.

CRITERIA

1. 4 GCSE’s Grades A-C to include English Language (or equivalent Qualification) plus one year’s secretarial/admin/clerical experience.

OR

NVQ Level 2 in Administration (or equivalent qualification) plus one year’s secretarial/admin/clerical experience.

OR

2 Year’s secretarial/admin/clerical experience.

2. RSA/OCR Stage II Text Processing Part I and Part II (or equivalent/ above qualification).

OR

12 months word processing experience, to include typing and formatting of reports and letters.

3. Experience in using Microsoft packages to include WORD, EXCEL, and OUTLOOK.

DESIRABLE

1. Experience of using a computerised databases.

2. Experience in effectively use office admin systems such as diary management and filing systems.

Platinum Recruitment NI Ltd is an equal opportunities employer and a Corporate Member of the Recruitment and Employment Confederation (REC) and abide by the REC Code of Professional Practice. Platinum Recruitment NI Ltd adheres to all current employment legislation. Please note only those candidates shortlisted may be contacted.