Officer Manager
£14.56 per hour
Belfast BT9
Job Summary
The postholder will be responsible for providing a comprehensive and efficient administrative and high standard business support to the Chair, Chief Executive and Board Secretary. The postholder will will have significant administrative/office and team management expertise with advanced IT skills and an ability to multi- task and prioritise your workload He/she will be responsible for the day to day management of the Chair and Chief Executive’s office, including line management of staff in the office.
Main Responsibilities
1 Lead in the provision of a high quality administrative and business function to ensure the effective and efficient running of the offices of the Chairman and Chief Executive. To take the lead in the improvement of administrative and support services within the Chief Executive and Chair office.
2 Manage all correspondence coming into the Chair and Chief Executive’s offices. Action correspondence on own initiative – delegating to other Trust officers, seek comments and draft responses for the Chair and Chief Executive sign off.
3 Action all queries raised by external and internal stakeholders, for example other HSC organisations, MPs and MLAs, with the Chair and Chief Executive in a way which ensures such issues are prioritised appropriately, a full response is developed and is issued in a timely manner.
ESSENTIAL CRITERIA
Experience
1a. A University Degree AND *1 years’ experience (at Band 4 or equivalent) of supervising staff.
OR
1b. Administrative experience extending over at least 5 years to include *2 years’ experience (at Band 4 or equivalent) of supervision of staff
AND
possess an advanced knowledge of Microsoft Office Professional Suite or equivalent e.g. Word processing, creating spreadsheets, email management, creating databases, PowerPoint presentations.
*Supervision of staff is defined as direct line management (at Band 4 or equivalent level) of 3 or more staff in an administrative environment.
Other
Hold a current full driving license which is valid for use in the UK and have access to a car on appointment. This criteria will be waived in the case of applicants whose disability prohibits driving but who have access to a form of transport approved by the Trust which will permit them to carry out the duties of the post
Closing date 12 noon Friday 7th March 2025
To apply send cv to Hollie