Facilities and Procurement Executive

Estates, Facilities and Procurement Executive

Established in 1959, my client is a leading and well-established organisation, that are currently seeking an Estates, Facilities and Procurement Executive to join their team based in Belfast.

This is a Full-Time, Permanent Position.

Working hours: Monday to Thursday: 9am – 5pm and Fridays: 9am – 4.30pm

With a salary of £28,860 - £35,016 per annum

Job Purpose:

You will be assisting the Senior Property Manager in the delivery of a comprehensive range of property and fleet management services to the business which will support the organisation’s aims and objectives.

Main Duties and Responsibilities:

• Actively involved in the managing, supporting & delivery of property related aspects across the Group
• Manage the day-to-day building operations and security of Lombard House, ensuring a professional service is provided to all who operate within the facility
• Manage the Property related Statutory Compliance process across the Group to ensure compliance and timely follow up of any actions as required
• Actively involved in managing the Planned Maintenance schedule across the Group, including engagement with contractors to ensure timely delivery of the plan
• Complete Property related reviews / audits across the Group as appropriate
• Manage and support delivery of various property related projects and initiatives across the Group
• Support the delivery of the financial budget and value for money reviews for property related costs across the Group
• Ensuring records for all estate management issues are kept up to date
• Actively involved in all aspects of contract management, ensuring contracts are implemented and supported to satisfactory completion
• Assist the SPM in the review and accuracy of the Corporate Contracts Log, ensuring compliance with procurement procedures
• Responsible for property related supplier management and performance as directed by SPM
• Establish and maintain the supplier base of approved contractors
• Support the SPM with property contracts / leases / SLA’s implementation and review as required
• Manage the administration of the organisations fleet management requirements
• Assist the SPM in compliance with fleet insurance and legislative requirements, across Ireland
• Undertake vehicle audits and assist the SPM in fuel management reviews
• Assist in the compliance & delivery of the Procurement policy across the Group
• Actively involved in embedding the Procurement policy within the Property team, to include ensuring the Preferred Supplier Listing reflects the property related needs of the Group
• Assist the SPM in utility management, analysis, and procurement requirements
• Maximise individual and departmental performance through the implementation of a high-performance culture and in line with the company strategy
• Be a positive role model, coaching, mentoring and supporting staff in their personal development within their role, encouraging innovation and creativity within the workplace
• Manage performance of reporting staff and ensure regular supervision in line with the group Performance Management system and staff management procedures
• Develop and maintain collaborative and productive relationships with managers, employees and external bodies establishing professional credibility
• To provide high quality, sufficient and timely information to assist the SPM in advice to the Executive Leadership Team and other organisational departments to make informed decisions