Administration Support Officer (3 days)- Ballymena

Your New Company

Hays are working with a public service organisation to recruit for a Part-Time Administration and Monitoring Support Officer based in Ballymena.

Your New Role

• Maintain filing systems and project files.
• Handle mail, email, voicemail, and enquiries daily.
• Screen and redirect phone calls.
• Use various computer packages and develop PowerPoint presentations.
• Perform purchasing and coding duties, keeping records for staff time allocation.
• Ensure compliance with procedures and cooperate with audits.
• Prepare agendas, reports, and minutes for meetings.
• Ensure necessary papers are available for meetings.
• Prepare financial, budgeting, and monitoring reports.
• Maintain detailed database records and input project information.
• Provide enquiry services and source information.
• Track directives and maintain priority management.
• Source quotations for project activities.
• Update and distribute literature and information packs.
• Research and compile data for Freedom of Information requests.
• Support promotional activities.
• Process invoices and project claims, maintaining accurate expenditure records.
• Ensure compliance with project and programme conditions.
• Provide advice and training on claims and record-keeping.
• Conduct regular monitoring, evaluation, and site visits with grant recipients.

What You’ll Need to Succeed

• Possess a minimum of 5 GCSE’s to include Maths and English language (grade C or above) or equivalent qualifications to demonstrate numeracy and literacy.

AND Be able to demonstrate, by providing personal and specific examples, at least two years’ relevant experience in:

• Administration and Monitoring
• Working on own initiative and as part of a team.
• Excellent oral and written communication skills.
• Excellent interpersonal skills.

What You’ll Get in Return

• £14.35 per hour
• 22.5 hours per week (3 days)
• Temporary – initially 6 months
• Ballymena based
• Online timesheets with weekly pay
• Access to retailer discounts
• Access to thousands of learning and development courses

What you need to do now

If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.

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