Hourly
Rate: £11.67
Hours
9-5pm Monday-Friday
Temporary Vacancy
This
will be an immediate start if possible following Access NI checks.
1.
Provide
an efficient and effective secretarial and administrative service to Mental
Health Professional staff.
2.
Undertake
a range of admin support duties including maintenance and ordering of stock/nonstock
items, photocopying, filing, provision of typing and admin support to the team.
3.
Word
processing/producing reports.
4.
Act
as point of contact between service users, carers, staff and external agencies
to ensure a full and efficient service.
5.
Make
and receive telephone calls and take appropriate action.
6.
Maintain
records both manual and computerised in an accurate and timely manner and in
accordance with local policies and procedures.
7.
Extract,
collate and summarise data to enable preparation of standard verbal, written or
statistical reports or returns.
8.
Create
and maintain spreadsheets for use within the department.
9.
Deal
with incoming and outgoing correspondence as required providing information,
directing and prioritizing queries as appropriate, to ensure efficiency and
effectiveness of service delivery.
10.
Filing,
archiving and disposal as per Records Management Policy.
Essential Criteria:
1.
4
GCSE’s Grades A-C to include English
Language (or equivalent Qualification) plus one year’s secretarial/admin/clerical
experience.
OR
NVQ Level 2 in Administration (or equivalent
qualification) plus one year’s secretarial/admin/clerical experience.
OR
2 Year’s secretarial/admin/clerical experience.
2.
RSA/OCR
Stage II Text Processing Part I and Part II (or equivalent/ above qualification).
OR
12 months word processing experience, to
include typing and formatting of reports and letters.
3.
Experience
in using Microsoft packages to include WORD, EXCEL, and OUTLOOK.