Executive Officer - Lisburn

We are currently recruiting for an EO2 for our client based Lisburn.

Start date: ASAP

Rate of pay: £14.50

Duration: Until 31/12/2025 ( Possible Extension )

Location: NIEA Lisburn, 17 Antrim Road, Lisburn BT28 3AL
Hours of work: Monday - Friday 9am - 5pm

Main Duties:

- Management of the Chief Executives diary, actively prioritising and re-prioritising diary commitments dependent on emergent issues and ensuring timely engagement with meeting attendees as necessary.

- Responsibility for the day-to-day efficient management of Chief Executive Office’s generic mailbox and machinery of government requests (briefings, correspondence cases, assembly questions etc).

- Developing and maintaining relationships internally with senior/middle management. Building relationships externally by regularly liaising with key stakeholders in CEO office.

- Managing the flow of information and communication into and out of the CEO office using the NIEA Chief Executive Office Machinery of Government tracker.

- Develop and regularly update the Internal CEO office operational procedures manual as and when necessary, ensuring processes are current and in line with best practice and good governance requirements.

- On a weekly basis update office manager on activities carried out/actions to be taken in the following week providing evidence as required,

- Overseeing all correspondence ensuring it is appropriately allocated for action on receipt, saved appropriately in records management system, and responses are drafted/provided to CE for review in a timely manner.

- Providing support to CEO meetings by taking minutes and actions, capturing key details and aligning them with the appropriate directorates/branches.

- Please note the above list is not exhaustive but it is a good indication of the main duties.

• Five GCSE/GCE passes (at A, B or C) with Maths and English & 2 A Levels.
• Proof will be required at the first stage of registration. Without this we cannot take your application forward.
• Must complete an Access NI security clearance.