Administration Officer

Your new company
I am recruiting for a public sector organisation in Armagh. They are recruiting for an administration officer. This role is initially a temporary position with the view to going permanent. It is working 37 hours a week. Salary is £24,790 - £25,183 .

Your new role
As Administration Officer duties include:

• Act as part of a team to provide a telephone a reception service
• Act as part of a team to provide a reception service to all visitors and guests and advise the appropriate officer of their arrival.
• Assist and provide support to the finance team as and when required.
• Prepare, collate and input data to support the Training and Research Team.
• Prepare, collate and circulate all documentation, papers and agendas for meetings, and as directed, act as secretary to meetings and undertake appropriate, follow up actions.
• Undertake a range of text, data and image processing duties.
• Draft and circulate documents, acknowledgements, holding replies and on occasions, as directed, collate information from a range of sources to assist with the preparation of corporate responses.
• Liaise as directed, with external bodies including Government agencies, Ministerial Offices, Public Bodies, and other organisations as required.
• Provide secretarial support for the Heads of Division as required.
• Use an electronic document storage system and ensure that electronic and manual files and filing systems are appropriately structured and managed.
• Process and manage all e-mails and hard copy correspondence including incoming post, reports and publications, prioritising issues of urgency, in accordance with the guidance and procedures.
• Arrange meetings, events, conferences, speakers etc. and issue invitations as per senior officer’s instructions.
• Participate in staff development activities to enhance knowledge and skills to fulfil the role.

What you'll get in return
You will get the opportunity to join a reputable public sector organisation, an opportunity for a temporary to permanent job, great working environment and team.

What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.

Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk