New Business Intake Analyst - 12 Months Undergraduate Placement

Location:

Belfast

Workplace:

Hybrid

Closing Date:

2nd March 2025

The opportunity:

To assist in providing an efficient and effective service to Firm Partners and offices in opening new and existing client registrations and matters; provide guidance to Partners to ensure compliance with ethical and legal duties to avoid conflicts of interest and in meeting professional responsibility obligations.

Working at Baker McKenzie:

Baker McKenzie is the world’s leading law firm with offices all over the world. Our Belfast Centre is home to over 400 colleagues in both legal and professional services.

We offer one of the best workplace benefits packages in the business with comprehensive private health cover, income protection, life assurance and a full employee assistance plan. These and a host of other benefits make us one of the most desirable companies to work for in Belfast.

We are committed to promoting inclusion, diversity, and equity for all and are confident we can provide a career as individual and as exceptional as you.

Responsibilities:

• Provide all aspects of support to the Firm, its Partners and offices with regard to the New Business Intake (NBI) process
• Diligently review new client and new matter information submitted via the Firm’s intake system; assist with identification of possible conflicts of interest; verify that our Standard Terms of Engagement are in place with the client; ensure compliance with Firm policies and procedures; and confirm that all client/matter information in the Firm’s central records is accurate
• Conduct online investigation of prospective clients using online databases (such as Pacer, Lexis Nexis, etc.), business intelligence databases (D&B, Hoovers), Government Watch Lists (World-Check) and the public domain searches (Google etc.) to facilitate the identification of high risk and negative findings, which must be communicated to NBI Management and the Risk and Compliance team
• Make sound and educated decisions regarding the existence and validity of possible conflicts of interest and clearance of identified conflicts of interest through liaison with Firm Partners and office
• Review Engagement or Assignment Letters for compliance with Firm and departmental guidelines and policies
• Engage and collaborate with team members through the presentation of ideas and recommendations regarding best practice, continuous improvement, departmental processes, policies and procedures
• Provide support and assistance on important team projects and initiatives, when required

Essential Criteria:

To be successful in this role you will need:

Skills and Experience:

• Be enrolled on a relevant undergraduate degree and on course for a 2.1 degree or above (We will determine whether you're on track for a 2.1 based on the grades you achieved in your last completed year of academic study)
• Be an undergraduate university student expecting/ hoping to undertake a work placement in your third year (2025 – 2026). Must be available to start in July 2025.
• Intermediate working knowledge of Microsoft PowerPoint, Word, Excel and online research tools
• Ability to make effective, accurate decisions, judgement calls and reliable recommendations with support from team members and Management, where necessary
• Professionalism and the ability to influence in a positive manner
• Excellent interpersonal skills with a positive customer service oriented attitude
• Ability to engage and collaborate with team members locally and across other Centers
• Good time management and organizational skills, with the ability to work well under pressure, manage workloads, meet deadlines and prioritize efficiently
• Exceptional problem solving, critical thinking, and analytical skills
• Ability to contribute ideas for process improvements and adapt easily to procedural changes
• Excellent written and oral communication skills
• Positivity and the adoption of a solution-based approach in all aspects of work
• Flexibility to work a reasonable shifting schedule is required