Technical Project Co-ordinator

Apple Recruitment are URGENTLY recruiting for a Technical Project Co-ordinator on behalf of the NI Assembly.

Job Purpose:

The Technical Project Co-ordinator will lead and manage technical delivery of Information Systems (IS) Office work packages and projects; namely the Modernisation Project. This is a key change role within the Assembly Commission, supporting and reshaping the provision of information systems and enabling other parts of the business to perform effectively. This will include the development of in-house business critical applications including the new Legislative Tracker and delivery of the Corporate website. The postholder will lead and support the staff of the IS Office in adopting new technologies to support the Assembly Commission. This role will play a critical part in bringing together teams to ensure efficient and effective implementation of technical projects; namely the Modernisation Project. The Technical Project Co-ordinator will supervise project-related activities, ensuring compliance with industry standards, to enhance delivery through innovative ways of working and technical solutions.

The Technical Project Coordinator is primarily responsible for leading, managing, coordinating, and facilitating technical aspects of digital change projects, working with the Head of IT, the IS Office and wider stakeholder groups as required, including external bodies, suppliers and teams. They are responsible for the delivery of the Modernisation Project. This project seeks to deliver a £1.7m investment supporting digital change.

The postholder will assist and support the Head of IT in managing a very demanding and wide-ranging workload of competing priorities, often to be completed within tight deadlines. The Technical Project Co-Ordinator will provide advice on the development, management and monitoring of IS and IT policies, procedures and systems for the Assembly. They will provide strategic and authoritative technical advice.

Main duties and responsibilities are:

As Technical Project Coordinator, the post holder is responsible for;

Strategic

• Lead and manage the Modernisation Project, comprising at least three critical workstreams required to meet the objectives of the Corporate strategy. This is subject to change.
1. Re-architecture of the technical environment to support a new development landscape and the modernisation of the AIMS application.
2. Replace the Corporate Website.
3. Develop a Legislative Tracker to support the Windsor Framework Committee.
• Lead and implement change alongside the Head of IT, through aiding the management of work packages across both internal and external resources / project teams.
• Lead and assist in resource allocation and planning to optimize productivity and budget adherence; with a specific focus on project spend, software licences and subscriptions, in line with the Head of IT requests, delivering on time and within budget.
• Provide strategic and authoritative technical advice on the approach to make the Modernisation project a success.
• Engage with a wide range of key stakeholders to support the development of IS solutions to enable the business to perform effectively.
• Manage all resources, relating to the Modernisation Project including budget, staff and space utilisation in Parliament Buildings, effectively and efficiently to deliver areas of responsibility, contributing to, and in support of the Corporate strategy and Corporate Plan.
• Lead and participate in Directorate and Head of Business Team meetings to develop and influence solutions to operational, policy and strategic issues.
• Develop and maintain effective working relationships with Members, staff, Party Support, building users and relevant external stakeholders to ensure operational effectiveness and that work is informed by best practice.
• Prepare, manage and maintain high quality, well-reasoned, clear, concise reports, and papers for Senior Management Team (SMT) as required.
• Deliver Project Board updates and alongside the Head of IT provide advice and guidance to the SMT and the Commission on the adoption of new technologies and changes on how IT services will be delivered.

Managing People and Teams

• Lead and manage staff delivering the Modernisation Project and build a high performing, enthused and responsive team that is focused on delivering excellence in all aspects of service delivery and the delivery of business objectives.
• Promote a culture of learning and innovation and ensure that staff are appropriately qualified, experienced and skilled in order to deliver the services required.
• Promote a strong performance culture by focusing on targets, outcomes and value for money.
• Provide strategic and authoritative technical advice to teams on transitioning services to a cloud environment, (MS Azure) and assess the delivery of the various workstreams in flight.
• Working alongside internal and external stakeholders to support technical delivery, adoption, management and maintenance of services transitioning and residing in a Cloud environment (MS Azure).

Project Management

• Lead and manage the Modernisation Project and all technical workstream activities, ensuring deliverables align with the overall project objectives and timelines, ultimately meeting the wider corporate objectives.
• Provide strategic advice on transitioning to a cloud environment (MS Azure) and support the team upskill as part of the Project Delivery.
• Lead and manage the financial, resourcing requirements for each workstream, supporting successful delivery.
• Lead and manage the delivery of software projects using PRINCE2 and Agile methodologies, liaising as appropriate with the Head of IS and senior management.
• Provide expertise and evaluate project constraints and analyse requirements to propose practical and innovative technological solutions.
• Maintain and manage an inventory of all project-related technical resources and ensuring their optimal deployment.
• Lead and facilitate communication between all parties to support the effective delivery of key workstreams and to ensure clear understanding and execution of project specifications and requirements.
• Manage and maintain comprehensive project documentation, across all work streams, supporting digital change, including tracking and documenting new system updates and technical procedures.
• Implement best practices and standards for technical operations specific to the Assembly Commission.
• Lead and implement the adoption of new technologies from the Microsoft technology stack specifically, Project, Azure Dev Ops, Power BI, Teams, OneDrive and Outlook.
• Develop IS and IT policies, procedures and systems for the Assembly. to reflect changes in the digital landscape and new technologies implemented, ensuring policies and procedures are up to date.
• Alongside the Head of IT and ITSO support the delivery of the Disaster Recovery plan and Cyber Incident Response Management plans.
• Take a strategic approach to troubleshooting and problem resolution activities to reduce downtime and technical disruptions.
• Ensure, with knowledge and expertise all technical activities comply with legal, regulatory, and ethical standards.
• Using Agile processes, to support delivery and ensure a rigorous approach to technical decision-making.
• Lead and support the organisation adopt the new environment and support the upskilling across the wider organisation, as part of the project delivery.
• Participate in the development of specifications for the procurement of ICT enabled business solutions and to lead, in an IS Office representational role, in discussions with potential contractors and suppliers within the specialism

If you wish to apply or would like more information, please email your CV in Microsoft word format to Caroline by clicking on the link below by 12 noon Tuesday 11th February 2025. You must also include a bullet pointed synopsis at the top of your CV, or provide a Cover Letter, demonstrating how exactly you meet the Essential Criteria below:

Essential Criteria:

Applicants for the post of Technical Co-ordinator must, by the closing date for applications:

1. Possess at least a Bachelor’s (or higher) Degree in Computing or other discipline relevant to Information Systems / Information Technology*.

AND

Have a minimum of 3 years’ experience in each of the following:

1. Working across the Microsoft Technology stack, and more specifically, the Microsoft 365 (Outlook, Teams) Microsoft Project, Microsoft Azure Dev Ops, Microsoft Power BI and Microsoft Azure; IaaS, PaaS and SaaS services. Clearly demonstrate experience transitioning to hosted cloud services.
2. Experience of successfully leading and delivering a significant customer centric Technical Change projects in a public sector organisation.

AND

1. Possess a professional certification that aligns with the responsibilities of the role such as Project Management Professional (PMP), Certified ScrumMaster (CSM), or similarly recognised credentials specific to delivery of technical change projects.

OR

• Have a minimum of 5 years’ experience in each of the areas a) and b) described above.

AND

• Possess a professional certification that aligns with the responsibilities of the role such as Project Management Professional (PMP), Certified ScrumMaster (CSM), or similarly recognised credentials specific to delivery of technical change projects.

*NB only those courses with a computing content of 50% or more will be considered and applicants must give full details on the application form of how the content of the course meets this requirement.

Further Details:

• Hourly Rate based on £66,376
• Start Date - ASAP
• Duration – 24 months
• Closing Date for CV’s: 12 noon Tuesday 11th February 2025
• This area operates Hybrid working

If you wish to apply or would like more information, please email your CV in Microsoft word format to Caroline by clicking on the link below by 12 noon Tuesday 11th February 2025.

Applicants must ensure their CV is accurate and up to date. The CV should include your full employment history inclusive of dates, all academic achievements and full personal contact details.

Please note only applicants that match this criteria can be considered for the role.

Apple Recruitment Services is acting as an Employment Agency in relation to this vacancy. Apple Recruitment Services is an Equal Opportunities Employer.