Higher Clerical Officer - Derry

Our public sector client seeks a Temporary Ongoing Higher Clerical Officer based in Derry
Hours of work Mon-Friday 9-5 (37.5 hours per week)
Rate of pay £11.67 per hour

Duties

• Provide a full secretarial support service to the team and other professionals.

• Maintain diaries; arrange diary dates, venues, travel arrangement and hospitality.
  This also includes minute taking.

• Organise the office and carry out routine secretarial duties which include the development
  and maintenance of an efficient filing system, brought forward system, mail distribution,
  photo copying, binding and ensure relevant files are available for meetings.

• Open and record incoming mail and direct correspondence for the Team or otherwise deal
  with routine items. This will include the writing and drafting of routine letters for signature.

• Facilitate communication within the department by liaising with relevant staff.

• Dealing with telephone calls and enquiries and taking relevant action as appropriate.

• Type letters, memorandums and minutes. A high level of word processing skills will be
  required and the post holder will also be required to develop skills on Microsoft Office
  software and other computer packages as and when required.

• Assist in the production of Power Point presentations required by department.

• Provide administrative support in the production of policies and reports produced within the
  department.

• Supervision of clerical staff if post requires so.

• Management of stationary stock levels throughout the department using stock catalogue and
  non-stock requisitions so levels of stock are adequately maintained.

• Update/search information on client database (Paris/Socare) as required.

Essential Criteria

• A minimum of 5 GCSEs (Grade A-C) to include English Language and Maths or equivalent qualifications or higher standard of education
• AND 1 year administrative/ clerical experience

OR

• NVQ Level II Business & Administration or equivalent and 1 year administrative/ clerical experience

OR

• 3 years administrative / clerical experience In addition to one of the above 6 months experience using Microsoft Office including Outlook, Powerpoint, Excel and Word is also essential.
• Must have administrative experience in co-ordinating meetings and taking/transcribing minutes.

The Recruitment Co is a corporate member for the Recruitment and Employers Confederation operating as an Employment Business for the recruitment of temporary vacancies

RecCoLisburn