Senior Document Controller

Senior Document Controller

My client is a leading organisation specialising in providing a wide range of solutions throughout the UK and Ireland for the commercial M&E sectors. Due to continued growth, they are currently seeking a Senior Document Controller to join their team in Mallusk.

This is a Full-Time, Permanent position.

Working hours: Monday to Thursday: 8am – 5pm and Fridays: 8am – 3pm.

Salary negotiable (dependent on experience).

Essential Criteria:

• Previous Document Control Experience.
• Excellent Microsoft Office skills.
• Clear demonstration of working with senior management and implementing new processes.
• Demonstrable experience of training staff in procedures and software as well as reporting on large volumes of information in a concise manner.
• Excellent communication skills both written and verbal with the ability to communicate with stakeholders at all levels.
• Ability to work as part of a team as well as your own initiative.
• Experience of co-ordinating the work of others.

Desirable Criteria:

• Working Knowledge of Viewpoint for Projects (4P) CDE.
• Working Knowledge of Field View.
• Site Document Management Experience.

Main Duties and Responsibilities:

• Working closely with Document Control Manager to ensure Business Information Management and Project Information Protocols are adhered to and developed.
• Working with Viewpoint for Projects CDE and Field View site management software to ensure continued development and integration.
• Implement and develop the divisions document control procedures on a constant basis.
• Liaise with project and site teams to ensure they have a full understanding of document control and system procedures and provide training and instruction as required such that documentation control requirements are met.
• Organising and Chairing meetings with internal and external parties to ensure clear objectives are set, for project and businesses development.
• Assist with managing business archiving such that all documentation is stored efficiently and can be accessed and always referenced.
• Work to continuously improve and enhance procedures and systems utilised for document control.
• Provide feedback such that design and project managers are fully aware of all documentation issues. Including the management and reporting of Document Control KPIs.
• Coordinating with all departments across the company to ensure that Field Systems are fully implemented.
• Manage the Document Transmittal process with the Client.
• Working on active projects ensuring that information is recorded and uploaded onto companies CDE and distributed to all relevant parties.