We are currently recruiting for a Personal Secretary based in Belfast
Start date: ASAP
Location: Belfast (citycentre)
Duration: 51 weeks
Hours of work - 22.40 (3 days per week)
Rate of pay: £14.50 per hour - Weekly pay
Job Duties -
• Daily management of the Divisional Co-ordination mailbox – prioritising requests, assigning responsibility, collating returns, and presenting information for management to review.
• Daily management of Finance Director’s inbox – prioritising requests, assigning responsibility, collating returns, and presenting information for Finance Director’s approval.
• Ensure that all returns are recorded in the Division coordination tracker and save approved correspondence to Content Manager.
• Manage Finance Director’s Content Manager file plan.
• Active engagement on mailbox queries and ensure that all outstanding requests for advice/briefing from officials are followed up on before due date.
• Ensure the provision of effective support (meeting arrangements, preparation and agreement of agendas, preparation, and circulation of papers, reports, etc.) for the Head of Branches meetings and record action points from these meeting.
• Divisional engagement – Coordination of events, booking facilities, hospitality etc;.
• Ensure the shared calendar is kept up to date, including leave arrangement, planned absence, etc.
• Assist in delivering a professional, effective and efficient service to the Directors and all Senior Departmental Staff.
Essential Criteria:
- 5 GCSEs A-C including Maths and English and 2 A Levels in separate subjects (Must be able to show proof)
- Must complete an Access NI