Administrator - Band 3

We are currently working with a large Public Sector body in recruiting for a Band 3 Admin Assistant based in Belfast City Centre.

Principal Duties of the role

• Provide high quality routine administrative support to individual departments ensuring the effective operation of systems and procedures. This may include, but is not limited to, using email, telephone and face-to-face contact as methods of communication.
• Assist in the administration and implementation of administrative systems within the departments.
• Gather, collate and process documents and information as required.
• Manage the administration of the office ensuring a continual high standard of service is provided to all staff, customers, members of the public and suppliers.
• To act as the first point of contact in respect of telephone, email and face to face enquiries to the relevant department, and provide advice where appropriate.
• Effectively prepare reports, documents and proposals for senior staff within the department as well as supplying advice and assistance as required.
• Provide high level service to all stakeholders.
• Attend and take notes/minutes/action points at meetings as required of the role.

This Job Description will be subject to review in the light of changing circumstances and is not intended to be rigid and inflexible but should be regarded as providing guidelines within which the individual works. Other duties of a similar nature and appropriate to the grade may be assigned from time to time.

Criteria:

1a. Five GCSE’s (including GCSE English Language and GCSE Maths (Grades A* - C) OR equivalent qualification to demonstrate literacy and numeracy OR Higher Qualification

OR

1b. 18 Months relevant* experience

2. Evidence of one year’s experience working with Microsoft Office or similar

Weekly pay

£11.67

Mon-Fri, 37.5 hours per week