Administrative Assistant based with our Public Sector in Coleraine.
£12.86 per hour plus paid holiday hours and weekly payment of wages the week after your working week.
37 1/2 hrs each week, 9am-5pm, Monday - Friday
Ongoing temporary contract
CRITERIA
(5 GCSE’s to include English (Grades A – C) or
equivalent
OR NVQ Level 2 in Business Administration or a related subject
plus GCSE English Language (Grades A – C)
PLUS Secretarial/Administrative/Clerical experience in a healthcare setting
OR
GCSE English and
Mathematics (Grade A – C)
AND 4 years in the
last 10 years Secretarial/Administrative/Clerical experience in a healthcare setting
PLUS
Experience in the
use of Microsoft Office packages and IT applications.
ROLE
KEY
RESULT AREAS / MAIN RESPONSIBILITIES
§
Ensure that
deadlines for payroll, etc. are met, working in close liaison with the Human
Resource Department
§
Prioritise workload and keep Medical
Staffing Manager informed.
§
Maintain
up-to-date and accurate records on medical locum procurement, medical staff
leave etc. using the departmental spreadsheets/databases.
§
Awareness of
Trust and departmental procedures, systems and processes which are in place
for the medical staffing function and are effective for communicating within
the Trust.
§
Highlighting
medical staffing shortfalls/vacancies as they arise to the Clinical Director/Budget
Manager, particularly where these could have a potential impact on clinical
service.
§
Support the
Clinical Director in the preparation of Job Descriptions using the
appropriate Human Resource templates
§
Co-ordinate
leave plans with Medical Administrative Assistant colleagues in accordance
with leave procedure.
§
Provide support
and cover on a Trust-wide basis for colleagues ensuring a robust handover is
in place.
§
Co-ordinate on
behalf of the Directorate Departmental Induction/1-1 introductions for
newly-appointed medical staff, including locum/temporary staff.
§
Undertake the
administrative function for the monitoring of junior doctors hours using the Allocate
computer system.
§
Provide leave
record card and maintain records of annual/ Special/Sick leave etc. for
medical staffing.
§
Maintain
confidentiality within and outside of the work place at all times.
§
Undertake any
other duties as assigned by the Medical Staffing Manager to ensure the needs
of the service are met.
Applicants
must ensure their CV is accurate and up to date. The CV should include your
full employment history inclusive of dates, all academic achievements and full
personal contact details.
If you wish to
apply or would like more information, please email your CV in Microsoft word
format to
Apple
Recruitment Services is acting as an Employment Agency in relation to this
vacancy. Apple Recruitment Services is an Equal Opportunities Employer.