Personal Assistant

Job Title: Personal Assistant
Band: 4 (£25,147 - £27,596)
Location:, Belfast
Hours: 37.5 hours per week

Job Summary:
The Personal Assistant will provide efficient, confidential secretarial and administrative support to senior management, including diary management, minute taking, correspondence handling, and preparing reports and papers.

Key Responsibilities:

• Provide day-to-day administrative and secretarial support to senior management.
• Manage diaries, arrange meetings, and take minutes.
• Organize travel arrangements and process expense claims.
• Maintain administrative systems, ensuring timely and accurate records.
• Produce high-quality presentations and reports.
• Field phone calls and provide cross-cover support to the senior management team.
• Ensure proper maintenance of office equipment.

Qualifications & Experience:

• Essential:
• Two A Levels (or equivalent) and 18 months’ relevant experience, or 3 years’ relevant experience.
• At least 1 year’s experience using Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Experience with administrative systems such as filing and diary management.
• Desirable:
• Knowledge of the organization.
• Experience in minute taking.

Skills:

• Strong communication, organizational, and interpersonal skills.
• Ability to handle confidential situations with discretion.
• Proven ability to work both independently and as part of a team.

Additional Information:

• The successful candidate will be expected to adhere to equality, health, and safety policies.
• Commitment to ongoing personal development and professional standards is required.

If you are interested in this opportunity or would like to find out more, please click on the link to send your CV to Daniel at

If this role isn’t suitable but you are looking for a new opportunity, please do not hesitate to contact our experienced consultants. You can visit our website in the first instance or call our office.

Please ensure your CV is accurate and up to date. The CV should include your full employment history inclusive of dates, all academic achievements and full personal contact details.

Apple Recruitment Services is acting as an Employment Agency in relation to this vacancy. Apple Recruitment Services is an Equal Opportunities Employer.