Supplies & Logistics Officer
Belfast
£15.48 per hour
36.25hrs per week
MAIN PURPOSE
To deliver an efficient and effective service in the procurement, provision, management and safekeeping of all vehicles, PPE and consumables, Operational equipment, uniform for the Fire & Rescue Service.
To work initially in a specified operational discipline, with flexibility to work across multiple disciplines to ensure resilience and continuity of service.
Summary of Responsibilities:
Stock Management
1. To deliver an efficient and effective service in the procurement, provision, management and safekeeping of all vehicles, PPE, consumables, Operational equipment and uniform for the client.
2. To monitor and record levels of stock and non-stock items, liaising with suppliers and stakeholders , raising replenishment orders as required using the electronic stock management system. Liaise with procurement and Supplies & Logistics Manager for the development of Stock Codes.
3. To identify, remove and list redundant stock for disposal and prepare items for back loading and disposal including, but not limited to, parts, IT equipment, uniforms, ladders, Contaminated & Environmental waste, Dangerous goods and vehicles in accordance with Clients Disposal Policy.
4. To participate in the Regional Duty Standby Rota and respond to support Service Delivery activities.
Contracts Management
32. To maintain and manage all supplies & Logistics contracts, including liaising with suppliers and updating appropriate databases; monitoring supplier service performance in terms of delivery times, costs and other parameters.
33. To provide appropriate reports and information to management regarding; purchases made under contract, contract expenditure and impending breaches of contract limits.
General Responsibilities
35. To assist in the preparation of appropriate business cases, tenders and quotations, in line with financial and procurement regulations, policies and procedures and corporate timescales.
36. To provide a high level of internal and external customer service including taking ownership of customer queries and complaints and following issues through to completion.
37. To ensure continued and effective working relationships with key internal and external stakeholders such as other employees, middle managers and external suppliers.
Experience and Qualifications
Essential
1. Either:
Possess an NVQ Level 3 or equivalent
Plus:-
A minimum of three years experience within a demanding multi-commodity* stores environment, to include experience using an electronic stores
management system.
Or:
Possess an NVQ Level 2 or equivalent
Plus:-
A minimum of four years experience within a demanding multi-commodity* stores environment, to include experience using an electronic stores management system.
Or:
A minimum of five years experience within a demanding multi-commodity* stores environment, to include experience using an electronic stores management system.
2. Working detailed knowledge of Windows and other Microsoft applications. *Multi-commodity refers to multiple categories of equipment and products, such as vehicles, PPE, uniforms, food etc.).
3 Must have Counter balance and Reach Forklift licence or be willing to undertake training to achieve these qualifications
4. Can demonstrate:
a) effective planning, organisation, prioritising skills and attention to detail and the ability to work individually or as a team member;
b) effective communication skills (both oral and written) and the ability to provide timely and accurate information;
c) a customer service orientation.
The closing date for this post is Wednesday 22nd January 2025 @ 12pm.
To apply send your cv via link to Hollie