Grants and Administration Coordinator (Part time, temporary)

Honeycomb Jobs is delighted to be working with a charity sector client, to recruit a temporary part time (21 hours a week) Grants and Administration Coordinator based in South Belfast.

The Client – Our client is one of Northern Ireland’s largest charitable and philanthropic organisations. It generates its income via a portfolio of over 300 housing units in the Greater Belfast area as well as via an investment portfolio. The organisation awards around £1-1.5 million in grants annually to a wide range of charitable causes. Some of these causes are in areas of health, community, scientific and medical research, culture, heritage, and the arts.

The Role – Requires a self-motivated professional who enjoys working with people. Will be working as part of a small team of staff to support the administration of grants as well as more broadly across the team. Duties will include but will not be limited to:

• To provide administrative support to the Chief Executive Officer, Chair, Committee of Management, and Finance and Property Manager.
• To respond appropriately to telephone and email enquiries.
• To undertake the processing/eligibility of applications for grants and to record on Salesforce grant management systems.
• To undertake further investigation into applications as directed including the drafting of general correspondence.
• To process all grant decisions and related requirements including communicating decisions to grantees via Salesforce.
• To verify all grant conditions met and the necessary documentation received.
• To oversee grant payment schedules and make payments in a timely way.
• To undertake duties required to secure reports from grantees.
• To review and develop systems to improve efficiency.
• To undertake reception duties and coordinate hospitality for meetings of the Committee of Management, sub-committees and visitors as required.
• To open and process incoming correspondence and prepare outgoing correspondence.
• To take minutes at meetings as required.
• To record statistical information and annual statistics for the organisation on grant-making activities utilising the Salesforce grant management software package.
• To assist with the administration of all aspects relating to the delivery of organisations’ core objectives.
• To be responsible for filing all grant information, finance documentation and correspondence.
• To attend internal meetings and carry out duties as requested.
• Any other duties as required.

The Person

As the successful candidate you will have the following background and experience:

Essential:

• Minimum of Grade C or above Maths and English (or the equivalent).
• At least one years’ experience working in an office environment.
• Excellent IT skills, Microsoft Office, database/CRMs, emails.
• Knowledge of maintaining confidentiality and observing data protection legislation.
• Able to work as part of a small team.
• Ability to work contracted hours flexibly according to the needs of the organisation.
• Willingness to undertake additional training and personal development according to the needs of the position.

Desirable:

• Third Level Qualification.
• At least one years’ experience working in a related field (grant funding or the voluntary sector).
• At least one years’ experience overseeing grant payment schedules and making payments.
• Knowledge of the community and voluntary sector through paid employment or volunteering.
• Experience of working with a development/CRM database system or a willingness to learn.
• Full valid Driving License.

To speak in absolute confidence about this opportunity please send an up to date CV via the link provided or contact David McClure, Principal Recruitment Consultant at Honeycomb on

If you have a disability which means you require assistance at any stage of the recruitment process, please contact us directly to discuss.

Honeycomb is committed to providing equality of opportunity to all.

Even if this position is not right for you, we may have others that are. Please visit Honeycomb to view a wide selection of our current jobs www.honeycomb.jobs

** Please note, we are receiving an exceptionally high number of applications and present and will be unable to shortlist candidates who are not meeting the specific requirements for this role. Due to the high volume of applications, we may be unable to provide individual feedback. We thank you in advance for your understanding. **