Legal Assistant (Global Law Firm)

VANRATH are excited to be working alongside a leading Global Law Firm and one that holds a prestigious reputation for the recruitment of an Administrator.

This is a Monday - Friday (Flexible start and finish times available)

Based in the company's Belfast City Centre office.

Permanent position - this is a very rare opportunity with an extremely good company

Salary

Negotiable Salary + Fantastic Benefits Package & Hybrid Working & Genuinely a Great Place to Work

The Ideal Person

• Candidates to have at least 1 year's experience in an administrative role
• Typing speed minimum of 45 wpm with 98% accuracy
• Good knowledge of the Microsoft suite (Outlook, Word, Excel and PowerPoint)
• Excellent written and verbal communication skills with a demonstrated ability to building effective and trusting relationships with people internally and external to the firm.

The Role

• Deliver high quality, accurate work whilst managing and responding to changing and competing priorities
• Meet required deadlines and negotiate alternate timeframes when necessary, utilising other in-house services as appropriate (e.g. Office Operations, Reprographics, Document Production)
• Implement effective telephone call management and other communication work practices. Ensure callers and other parties receive a consistent, high-quality service and their expectations are managed
• Print, photocopy and scan relevant documents as and when required. This includes assisting with the preparation of court/counsel bundles, deeds and fee earner working papers
• File relevant documents in electronic or hard copy files as and when required
• Assist with fee earner expense claims, cheque requisitions and other banking related admin in a timely manner
• Manage own email including timely response, filing of emails (including hard copy filing where necessary)
• Manage the entry of timesheets for fee earners (where relevant) promptly with accurate use of phase and task codes (if required)
• Assist with the billing administration process which may include the creation of pre-bills, editing of bills and narratives, producing bill cover letters, ebilling set-up/submission and posting onto the system as per firm policy and process 1
• Assist with making Intapp client/matter changes such as adding/amending client addresses, third party payers and making changes to agreed rates at the final billing stage.
• Support the team with meeting the required WIP, billing and debtor's day's targets by generating client matter reports via Expert and rectifying errors and omissions when required

For further information on this vacancy, or any other job in Belfast or wider Northern Ireland, please apply via the link below or contact Jack Groves in the strictest confidence via Vanrath.

My experience with Vanrath was very positive and stress free. Dan Morgan listened to what I was looking for in my next role and made sure I was applying for jobs that would meet my criteria. I also had interactions with a few other colleagues and they were all very professional and supportive. I would definitely use them again.

Went above and beyond to secure the perfect employee for our firm. When I contacted Adrian he came to our offices that afternoon and got to work. Within a very short space of time we were sent a few ideal candidates and one in particular was a great fit for our office. We have had a great experience with Vanrath and would highly recommend them.

I have secured perfect job position and cannot thank Chanel enough for what she has done, she went above and beyond for me from initial application right through to securing the job, she kept me up to date the whole way. Honestly the best recruiter I have ever worked with, again cannot say thank you enough.

Many thanks to Emma Hall. Emma has been a delight to work with. She has been professional, organised and is an excellent communicator.