Job Description
Apple Recruitment are recruiting for a Personal
Secretary (Band 4) on behalf of our client, based in the Belfast area
on a temporary basis.
- Hourly
Rate: £12.86
- Duration:
Temporary (6 months)
- Hours:
37.5 hours Mon-Fri
Key Responsibilities:
·
Responsible for the organisation aid provision
of administrative and secretarial Support to the Assistant Director. This will
include diary management, dictation, word processing, mail management, file
maintenance and the preparation of papers, reports, briefings; etc.
·
Comply with established office procedures and
maintain and monitor the filing system for, the office In line with Records
Management requirements.
·
Research, collation and presentation of
information and reports as necessary.
·
Taking appropriate action in relation to
correspondence, telephone and other.
·
Ensuring
systems are in place to undertake and monitor follow up actions.
·
Drafting
correspondence and reports on behalf of the Assistant Director.
·
Service all meetings including the preparation
and timely issue of agendas and papers, production of minutes and progression
of business.
·
Responsible for initiating and following up
action arising from various meetings.
·
To maintain effective working relationships with
key stakeholders both Internal and external to the organisation maintaining
appropriate, communication networks and presenting a professional image
appropriate to the office of the Assistant Director.
·
To deal with the receipt, distribution and
action of all correspondence – hard copy and electronic.
·
To liaise with the Department of Health and
other external agencies on behalf of the Assistant Director.
·
To supervise subordinate staff as required.
·
To provide administrative and secretarial cover
to other senior officers as required
Essential Criteria:
1a. GCSE Maths &
English A-C or equivalent AND 2 x A-levels or equivalent AND 18 months experience in a
secretarial role to include typing, diary management and communication with
all levels of the organisation
OR
1b. 3 years’
experience in a secretarial role to include typing, diary management and
communication with all levels of the organisation.
2. RSA/OCR Stage 2
(both parts) typing or word processing OR 1-year word processing experience.
3. Experience of
minute taking
4. Experience in the
use of Microsoft Word, Excel, Outlook & PowerPoints
5. Experience of
working as part of a team.
Essential skills:
·
Effective communications skills which will meet
the needs of the post in full.
·
An ability to manage workload effectively and
meet strict deadlines.
·
An ability to provide leadership and support to
team members
If you wish to apply or would like more information, please
email your CV in Microsoft word format to Daniel Finlay at
Applicants must ensure their CV is accurate and up to date.
The CV should include your full employment history inclusive of dates, all
academic achievements and full personal contact details.
Please note only applicants that match this criteria can be
considered for the role.
Apple Recruitment Services is acting as an Employment Agency
in relation to this vacancy.
Apple Recruitment Services is an Equal Opportunities
Employer.