Events Executive

Events Executive Assistant

An exciting opportunity has arisen for an Events Executive Assistant, to join a leading organisation based in Belfast.

This is a Full-Time, 6 month Fixed Term Contract

Working hours: Monday-Friday 8.45am – 5pm (with hybrid working).

Salary: £28,081 - £31,404

Job Role:

You will be responsible for supporting the marketing communications, delivery and positioning of various events-based activities across the business. Working with internal and external stakeholders to help embed the vision and transformational impact of the business.

Essential Criteria:

• Previous and demonstrable experience of the practical planning and delivery of events as well as working in a front facing customer environment.
• A good standard of numeracy and literacy as demonstrated by qualifications at GCSE grade ‘C’ or equivalent or by relevant work experience.
• Experience of using Social Media platforms to promote and drive engagement for events.
• Excellent communication skills both written and verbal, with the ability to communicate with stakeholders at all levels.

• Excellent organisational skills with the ability to prioritise a busy workload while adhering to deadlines.
• Willingness to represent the Marketing and Communications/Events Portfolio at internal meetings and external events which may require travel to any other sites.
• Willingness to work sometimes outside of normal office hours and occasionally at weekends at external events within Northern Ireland to meet the duties of the post.

Main Duties and Responsibilities:

• Working with the Head of Communications, Special Projects, manage delivery of DfE £300k funding to support animation and activity in NW region
• Support allocation of finances
• Produce a budget and track overall budget spend
• Plan and oversee video and photography “case studies” of funding and its impact
• Support event management and structure an event from inception to delivery and review including Venue and supplier sourcing and booking
• Support the medium and large-scale events including the international congress event in the Belfast site, as well as small scale events including more community and stakeholder activities
• Support the planning for spring and summer music events
• Undertake data input and key administrative tasks to establish core documents and protocols for the effective recording, monitoring and management of activities on all sites
• Prepare event materials and produce/prepare promotional copy including checking copy for mistakes, corrections
• Manage attendees at events (queues, customers) and volunteer at various events to get experience of different event types
• Working with the Head of Communications, Special Projects to support key engagements and activities linked to projects e.g. £40 m Centre for Digital Healthcare Technology design communications
• Building sustainable and appropriate internal and external networks and making a positive contribution to the work of key strategic partners
• Interpret and follow instructions, directions and procedures to work systematically and drive projects to success
• Present and communicate information and public speaking fluently to explain concepts and opinions, respond to an audience, articulate key points of an argument and project credibility
• Across all activities, comply with any legal obligations, manage quality processes, maintain productivity levels to delivery positive results and set customer expectations