Management Support Assistant

We are currently recruiting for a Management Support Assistant to join a Public Sector body based in Belfast City Centre.

Main purpose of job

To be responsible to the appropriate senior officer for the provision of business and administrative support including word processing, typing, filing and arranging appointments within the unit. The post holder will also assist in providing support and operational cover for other functions.

Summary of responsibilities and personal duties

• To provide administrative and secretarial support for the Chief Executive and Office of the Chief Executive as required.
• To supervise and manage the performance of any assigned staff to actively ensure their development in line with corporate procedures.
• To deal with incoming and outgoing calls for the Chief Executive and the Office of the Chief Executive.
• To process confidential incoming mail, internal and external, and distribute and copy on a daily basis.
• To prepare minutes and agendas for meetings and service them as required.
• To type confidential letters and reports (including committee reports) as directed from handwritten notes or dictation.
• To organise meetings as required including hospitality for meetings, room bookings,
• lunches and refreshments as required.

This job description has been written at a time of significant organisational change and it will be subject to review and amendment as the demands of the role and the organisation evolve.

Essential criteria

Applicants must, as at the closing date for receipt of application forms, be able to demonstrate on the application form, by providing personal and specific examples, at least one year’s relevant experience in each of the following three areas:
(a) carrying out administrative duties, including supporting a team with diary management and organising appointments and meetings;
(b) liaising with senior management and professional officers; and
(c) servicing meetings including taking minutes and organising agendas.

This is a temporary role of a minimum of 2 months

Weekly pay

Hourly rate: £13.91 ph

Hours of work: Mon – Fri 9am – 5pm (37 hours pw)