Executive Assistant - Hybrid (38k)

VANRATH are excited to be working alongside a leading Global Law Firm and one that holds a prestigious reputation for the recruitment of an Personal Assistant.

This is a Monday - Friday (Flexible start and finish times available)

This is a Hybrid working position - 3 days at Home & 2 days in the Belfast City Centre office.

Permanent position - this is a very rare opportunity with an extremely good company

Salary

High Salary offered for role + Fantastic Benefits Package & Hybrid Working & Genuinely a Great Place to Work

The Ideal Person

• Minimum of three years’ experience as a Secretary/PE working in a professional services environment (legal experience is desired).
• Typing speed minimum of 55wpm with 98% accuracy.
• Intermediate to Advanced skill level with Microsoft Office Suite (Outlook, PowerPoint, Excel and Word).
• Proven high level organisational and time management skills with the ability to think ahead, prioritise workload, respond to and manage changing circumstances and work under pressure to meet deadlines.

The Role

• Plan for and deliver high quality, accurate work whilst managing deadlines, responding to change and the competing priorities of all work.
• Coordinate and produce accurate H compliant documents and correspondence (including drafting engagement), reports and presentations. Utilise other services as appropriate
• Establish and maintain effective work practices with partners and lawyers to manage the matter life cycle from file opening to closure/archival. This includes adhering to the firm’s conflicts process, managing information barriers, contributing to the effective management of electronic and hard copy content and active legal project management.
• Proactively manage and understand partner and lawyers’ diaries using business knowledge to prioritise commitments. This will include organising appointments, conferences and meetings via multiple methods (videoconferencing, teleconferencing, client office software etc), considering lead and travel times, and coordinating meeting preparation and post-meeting actions.
• Proactively manage all communications both in and out of the partner and lawyers’ office and maintain responsibility for ensuring everything is dealt with in a timely fashion
• Manage the coordination of the billing process including liaising with Revenue, the editing of bills, coordinating write-offs and discounts, collating bills and narratives in their final form as per firm policy and process.

For further information on this vacancy, or any other job in Belfast or wider Northern Ireland, please apply via the link below or contact Jack Groves in the strictest confidence via Vanrath.

I would recommend everyone who is thinking of a new career to speak to Vanrath and their fantastic team! Instrumental in this process was Emma. Her knowledge of the market, professional advice and swift acting was impressive. From the first contact, through the application process and in employment, Vanrath are encouraging, supportive and very professional. I can not thank Emma and Vanrath enough for enabling my future career in HR!

I highly recommend this agency because of the staff who work there are very helpful and quick to respond. I have been dealing with Chris and he has been providing more support than what I have asked for. I believe communication is key so, having them contact you before and after the interview helps in understand what the company is looking for in an interview can make the difference between getting the job or not.

I had a first class experience dealing with Vanrath. Specifically Robert Apps. From the beginning of the recruitment process he was professional, friendly and effective. Can't recommend him enough!