Legal Administrator (Global Law Firm ) - 28k

VANRATH are excited to be working alongside a leading Global Law Firm and one that holds a prestigious reputation for the recruitment of an Administrator.

This is a Monday - Friday (Flexible start and finish times available)

Based in the company's Belfast City Centre office.

Permanent position - this is a very rare opportunity with an extremely good company

Salary

Negotiable Salary + Fantastic Benefits Package & Hybrid Working & Genuinely a Great Place to Work

The Ideal Person

• Candidates to have at least 1 year's experience in an administrative role
• Typing speed minimum of 45 wpm with 98% accuracy
• Good knowledge of the Microsoft suite (Outlook, Word, Excel and PowerPoint)
• Excellent written and verbal communication skills with a demonstrated ability to building effective and trusting relationships with people internally and external to the firm.

The Role

• Deliver high quality, accurate work whilst managing and responding to changing and competing priorities
• Meet required deadlines and negotiate alternate timeframes when necessary, utilising other in-house services as appropriate (e.g. Office Operations, Reprographics, Document Production)
• Implement effective telephone call management and other communication work practices. Ensure callers and other parties receive a consistent, high-quality service and their expectations are managed
• Print, photocopy and scan relevant documents as and when required. This includes assisting with the preparation of court/counsel bundles, deeds and fee earner working papers
• File relevant documents in electronic or hard copy files as and when required
• Assist with fee earner expense claims, cheque requisitions and other banking related admin in a timely manner
• Manage own email including timely response, filing of emails (including hard copy filing where necessary)
• Manage the entry of timesheets for fee earners (where relevant) promptly with accurate use of phase and task codes (if required)
• Assist with the billing administration process which may include the creation of pre-bills, editing of bills and narratives, producing bill cover letters, ebilling set-up/submission and posting onto the system as per firm policy and process 1
• Assist with making Intapp client/matter changes such as adding/amending client addresses, third party payers and making changes to agreed rates at the final billing stage.
• Support the team with meeting the required WIP, billing and debtor's day's targets by generating client matter reports via Expert and rectifying errors and omissions when required

For further information on this vacancy, or any other job in Belfast or wider Northern Ireland, please apply via the link below or contact Jack Groves in the strictest confidence via Vanrath.

I would recommend everyone who is thinking of a new career to speak to Vanrath and their fantastic team! Instrumental in this process was Emma. Her knowledge of the market, professional advice and swift acting was impressive. From the first contact, through the application process and in employment, Vanrath are encouraging, supportive and very professional. I can not thank Emma and Vanrath enough for enabling my future career in HR!

I highly recommend this agency because of the staff who work there are very helpful and quick to respond. I have been dealing with Chris and he has been providing more support than what I have asked for. I believe communication is key so, having them contact you before and after the interview helps in understand what the company is looking for in an interview can make the difference between getting the job or not.

I had a first class experience dealing with Vanrath. Specifically Robert Apps. From the beginning of the recruitment process he was professional, friendly and effective. Can't recommend him enough!