Personal Secretary role based in Derry/Londonderry
£11.67 per hour, plus paid holiday hours and weekly paid wages the week following your working week
30 hours which can be worked over 4 days or 5 days between the hours of 9am - 5pm, Monday - Friday
Ongoing temporary contract
CRITERIA
5 GCSE’s (Grades A-C) to
include English Language and Maths or equivalent or higher educational standard
and one year’s secretarial*
experience;
OR
NVQ Level 2 in Business
Administration or equivalent or higher educational standard and one year’s secretarial* experience;
OR
3 years secretarial*
experience;
*Secretarial experience is defined as experience
in an office based environment to include diary management, dealing with
enquiries, word processing, co-ordinating meetings and taking notes at
meetings.
In addition to one of the above, 6 months experience using
Microsoft Office including Outlook, Powerpoint, Excel and Word is also
essential.
MAIN DUTIES
Provide a full secretarial support service to the team and
other professionals.
Maintain diaries; arrange diary
dates, venues, travel arrangement and hospitality. This also includes minute taking, audio
typing and shorthand/note taking.
Organise the office and carry out routine secretarial duties
which include the development and maintenance of an efficient filing system,
brought forward system, mail distribution, photo copying, binding and ensure
relevant files are available for meetings.
Open and record incoming mail and direct correspondence for
the Team or otherwise deal with routine items.. This will include the writing
and drafting of routine letters for signature.
Facilitate communication within the department by liaising
with relevant staff.
Dealing with telephone calls and enquiries and taking
relevant action as appropriate.
Type letters, memorandums and minutes. A high level of word
processing skills will be required and the post holder will also be required to
develop skills on Microsoft Office software and other computer packages as and
when required.
Applicants must ensure their
CV is accurate and up to date. The CV should include your full employment
history inclusive of dates, all academic achievements and full personal contact
details.
If you wish to apply or would
like more information, please email your CV in Microsoft word format to
Apple Recruitment Services is
acting as an Employment Agency in relation to this vacancy. Apple Recruitment
Services is an Equal Opportunities Employer.