Receptionist with Admin Support duties

Your new company
Hays are partnering with a third-sector organisation based in North Belfast to recruit a receptionist with admin duties on a full-time basis

Your new role
As a receptionist you will be the first point of contact for the organisation, responsibilities include

• Welcome visitors, answer and screen telephone calls, handle office enquiries, take messages, and answer queries.
• Assist with typing letters, documents, and minutes as required. Prepare reports and presentation slides.
• Ensure all records are maintained in accordance with quality system requirements and data protection legislation, always maintaining confidentiality.
• Attend meetings as directed, take minutes, and organise hospitality for these meetings.
• Process and accurately upload/record information on a timely basis.
• Ensure the smooth running of the department, assisting where appropriate
• Assist with the coordination of file management and archive systems.
• Attend all appropriate training and meetings as required.
• Contribute to the effective delivery of a quality service through the formulation, review, and proper implementation of policies and procedures.
• Assist in arrangements for meetings, training, and other events, including hospitality
• Perform daily duties such as photocopying, collating, and other routine tasks necessary to assist the team
• Assist in the delivery of all office duties, including support for queries received by phone, email, post, or in person.

What you'll need to succeed
•A minimum of 2 years administration experience within the last 3 years in a busy office environment AND 5 GCSEs (Grades A-C) including Mathematics and English Language
OR
•5 years relevant experience in a busy office environment.
•Experience in providing high quality customer service.
•Effective planning, prioritising, and organisational skills with the ability to work under pressure.

What you'll get in return

• Salary of £25,584 pro rata
• Temporary FTC for 6 months
• 9am to 5pm Monday to Thursday & 9am to 4pm on Friday
• Parking available nearby

What you need to do now

If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.

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