Admin Assistant based in Craigavon
£11.67 per hour plus paid holiday hours and paid the week after your working week
18 1/2 hours each week, Mon-Fri, 9am-12.45pm
Duration is initially 6 months, with review to extend
Criteria
1.
4 GCSEs at Grades A-C including English Language or equivalent
/ higher qualification AND 1
years’ experience in a clerical/ administrative role OR 2 years’ experience in a clerical/administrative role
2.
Experience in the use of Microsoft
Office Word and Excel
Role
1. Undertake
administrative duties including:
-
Arranging meetings and
note taking
-
Maintaining diaries;
-
Dealing with routine
items such as mail, monitoring performance team email account, ordering stock,
maintenance requests, telephone queries etc
Operate
relevant computerised information systems, including Datix updates, ensuring
the data contained on them is accurate and up-to-date.
Assist
with research, compiling reports, drafting tables and forms, and collating
information.
Design
and prepare materials for presentations, including the use of Microsoft Office
packages such as Excel, Powerpoint.
7. Extract
information from relevant documents (e.g. minutes, circulars, reports etc.) as
required.
Establish
and/or maintain effective filing systems (manual and/or electronic) to ensure
the department’s work is undertaken efficiently.
Compile
reports and/or word process letters for approval/signature of senior staff.
Arrange
and attend meetings, taking notes/minutes and undertaking follow-up action as
directed.
Take
dictation of, and subsequently word process documents for senior staff.
Liaise
with all disciplines of staff within the Trust as appropriate.
Carry
out all general clerical duties such as photocopying, etc.
Applicants must ensure their CV is accurate and
up to date. The CV should include your full employment history inclusive of
dates, all academic achievements and full personal contact details.
If you wish to apply or would like more
information, please email your CV in Microsoft word format to
Apple Recruitment Services is acting as an
Employment Agency in relation to this vacancy. Apple Recruitment Services is an
Equal Opportunities Employer.