Band 3 Administrator
on behalf
of our client to work in Portadown Public Sector
·
Hourly
Rate: £11.67
·
Hours:
37 ½ , Mon-Fri, 9am-5pm
·
Duration:
3 months initally with review to extend
·
Location:
Portadown
Please note only applicants that match this
criteria can be considered for the role..
Criteria:
- 4 GCSE’s (Grades A-C) to
include English Language or equivalent / higher qualification AND 1 year’s experience in
clerical / administrative role
- OR 2 years’ experience in a clerical / administrative role
- Experience in
the use of Microsoft Office products including Word and Excel or
equivalent
Duties:
1.
Provide a robust administrative support
to the Bank Office to ensure a responsive service to managers across the Trust
in meeting short term cover through the use of the Trust’s computerised bank
system, matching service needs to the availability of staff on the bank system
in the correct staff group and banding.
2. Run reports from the Bank Staff system on a variety of
key areas to support key governance arrangements, by ensuring that appropriate
maintenance is undertaken. This will include:
-
review of NMC
registration and revalidation information to ensure this is maintained by
registered staff in a timely manner;
-
scheduling,
recording and producing reports on core mandatory and role specific training
for bank staff under the direction of the Bank Co-ordinator.
-
supporting the
regular cleansing of inactive staff from the system under the direction of the
Bank Co-ordinator.
-
maintaining
accurate records on the Bank Staff system, using reports provided by HR
colleagues on new starts, leavers and internal transfers
3. Assist the Bank
Co-ordinator in processing the weekly payroll to ensure that this is processed
within the required timeframes.
4. Process all
invoices received from nursing agencies on the Finance Process Manager (FPM) system,
checking that timesheets have been appropriately authorized and that correct
hourly rates have been charged before forwarding to the relevant senior staff
for approval.
5. Deal with a range
of queries which may arise from time to time on various aspects of the bank
office work, escalating complex queries to senior staff. This may include
queries from a range of sources such as managers, bank staff, payroll, external
agencies or members of the public.
1
Applicants must ensure their CV is accurate and
up to date. The CV should include your full employment history inclusive of
dates, all academic achievements and full personal contact details.
If you wish to apply or would like more
information, please email your CV in Microsoft word format to
Apple Recruitment Services is acting as an
Employment Agency in relation to this vacancy. Apple Recruitment Services is an
Equal Opportunities Employer.