B4 Medical Secretary based in Newry
£12.86 plus paid holiday hours & paid the week following each working week
37 1/2 hrs, Monday - Friday, either 8am-4pm or 8.30am-4.30pm
Duration 6-9 months, maternity cover
Criteria
1. HNC/HND or
equivalent/higher qualification and 1 years experience in a
clerical/administrative role within a Clinical Setting*
OR
4 GCSEs at Grades A-C including English
Language or equivalent / higher qualifications and 2 years experience in a
clerical / administrative role in a Clinical Setting*
OR
3 Years experience in a clerical /
administrative role within a Clinical Setting*.
1.
OCR / RSA Stage 3 Word processing / Typing
(Parts 1 and 2) or equivalent qualification
OR
A
minimum of 1 year’s word processing experience.
*Clinical setting will be defined as working in an
area that supports Medical/Nursing/AHP professions in a
hospital/GP setting
KEY DUTIES / RESPONSIBILITIES
1. Prioritise
and manage workload on a daily basis, escalating areas of concern to the Line
Manager as appropriate. Exercise
judgement and use own initiative to provide non-clinical advice, information
and guidance directly to patients, relatives and carers, requiring an
intermediate level of medical terminology and procedures.
2. Management
of waiting lists which includes providing timely reports for consultants, eg,
ensuring all patients receive treatment within Integrated Elective Access
Policy targets (IEAP) and other Regional and internal milestones.
3. Responsible
for compiling admission and theatre lists following guidance given by the
consultant(s), which includes allocating/replacing patients for theatre slots
and ensuring theatre sessions are used to full capacity and recorded on the
relevant systems.
4. Take
initial receipt of all incoming correspondence – telephone, written and
enquiries. Using initiative, prioritise
urgency of response required and bring to the attention of consultant where
necessary.
5. Prioritise
and manage effectively results from x-ray and laboratory systems, ensuring all
examinations and investigations have been received and brought to the attention
of medical staff without delay.
6. Supervise
and support new secretaries and audio-typists and actively participate in the
induction and training of new staff within the directorate.
7. Monitor the
typing workload within the office and allocate to audio-typists where
appropriate and monitor quality of performance, escalating areas of concern to
the Directorate/Service Administrator. Reporting all typing backlog figure on a
monthly basis.
8. Manage the
consultants dairy/schedule informing appropriate staff of changes to work
schedule which affects theatre and out-patient scheduling. Co-ordinate the consultant(s) personal dairy
for internal and external meetings.
Applicants must ensure their
CV is accurate and up to date. The CV should include your full employment
history inclusive of dates, all academic achievements and full personal contact
details.
If you wish to apply or would
like more information, please email your CV in Microsoft word format to
Apple Recruitment Services is
acting as an Employment Agency in relation to this vacancy. Apple Recruitment
Services is an Equal Opportunities Employer.