Executive Assistant

Role: Secretary to the Governing Body – Perm, Part-Time
Job Overview
VANRATH is proud to be recruiting on behalf of our client for a Secretary to the Governing Body. This permanent, part-time role is based at the Newry campus, with travel to other locations as required.

• Salary: £30,296 - £33,945 (Pro-rata)
• 30 hours per week
• Newry based

Key Responsibilities:

• Ensure Governing Body and committee meetings comply with legal and procedural requirements, including quoracy and adherence to the Articles and Instrument of Government.
• Organise, schedule, and facilitate meetings, including drafting agendas, distributing papers, and recording accurate minutes for timely approval.
• Provide advice on appointments, removals, and governance matters, supporting the Chairman and Governing Body with informed guidance.
• Design and deliver an annual induction programme for new Governors and assist in annual self-assessments of the Governing Body.
• Prepare financial plans, monitor expenditure, manage contracts, and support Governing Body operations as a budget holder.
• Develop and maintain a Governance Risk Management Register, regularly reviewing and reporting to the Governing Body and relevant committees.
• Maintain governance records, publish meeting papers on the College website, and manage the register of Governors' interests.
• Ensure compliance with health, safety, and equality requirements, positively promote the College, and provide additional reports and support as required.

Essential Criteria

• Degree (or higher) in a relevant field.
• GCSE English and Mathematics (Grade A*-C) or Essential Skills Level 2, or equivalent.
• 2+ years' recent experience in a secretarial role supporting a Board, Corporate Body, or Senior Management, including committee clerk duties.
• Advanced Microsoft Office skills, particularly Word, Excel, and PowerPoint.
• Full driving licence valid in Northern Ireland and access to a car for business purposes.

Desirable Criteria

• Accredited Shorthand qualification.
• Microsoft Office certification or equivalent.
• Experience working with Chief Executive or Director Level.

For further information on this job, or any other Secretarial role in Northern Ireland, apply via the link or contact Ryan Sykes for a confidential chat today. VANRATH acts as an agency and employment business for permanent recruitment and the supply of temporary workers.