Personal Assistant- Part Time

Job Title: Personal Assistant- Part -Time

Location: Belfast

Salary and Benefits: £28K- £30K per annum ( Pro- Rata) – dep on experience

Hours are Part Time and can be Flexible

Employment Type- Permanent

Interview Process: Immediate Interviews

The Right Client- Nominate Recruitment are thrilled to be partnering with a successful Property Business. They are seeking a Personal Assistant to work closely with the Managing Partner.

The Right role:

• Provide a wide range of key administrative and business support to Partners and senior management on a daily basis
• Full diary management for the Managing Partner.
• Management of all meetings, this includes managing attendees, creating agendas and minute taking.
• Carry out administrative duties such as filing, typing, copying, binding and scanning.
• Drafting letters and emails on behalf of the Managing Partner.
• HR & recruitment duties to include induction of new staff.
• Arranging of team building events.
• Maintaining and updating staff records and contracts of Employment.
• Ensure Health and safety processes are up to date and being adhered to.
• Communicate through email, correspondence memos, letters, faxes and completion of forms
• Order office supplies.
• Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques
• Maintain computer and manual filing systems
• Handle sensitive information in a confidential manner
• Assist in staff training events.
• Develop and update administrative systems to make them more efficient

The Right Fit:

• Experience as a Personal Assistant or Executive Assistant
• Good organisational skills and the ability to track and manage multiple competing priorities
• Excellent written and oral communication skills and the ability to summarise complex issues clearly and succinctly
• Outstanding organisational, time management, and problem-solving skills, with impeccable multi-tasking abilities
• Expert user of Microsoft Office applications
• Exceptionally detailed orientated
• Exceptional interpersonal skills – oral and written
• Ability to build and maintain strong working relationships and foster join-up and collaboration across teams