Apple Recruitment are recruiting for Office Supervisor (Band 4) on behalf of
our client, Northern Ireland Housing Executive (NIHE) work on a temporary basis in
the Belfast area.
Main duties and responsibilities:
Key Responsibilities
• Providing general
secretarial support to the solicitors as and when required and work
collaboratively with other staff in the administrative team, providing support
and cover as required, to ensure a flexible and responsive secretarial and
clerical service for the Legal Services team.
• Ensuring that
relevant records within the Legal Services department are up to date.
• To assist with the
financial management and regulatory requirements of the office, including the
attainment and maintenance of ISO 9001.
• Organising people,
information and other resources to ensure that all administration processes
within the Legal Services department work effectively.
Legal Services
administration team duties
• Using a range of
office software, including email, spreadsheets and databases to ensure the efficient
running of the office.
• Assisting with
business planning within Legal Services
• Managing online and
paper filing systems
• Developing and
implementing new administrative systems, such as record management
• Ensuring that office
equipment is maintained.
• Recording and
monitoring office expenditure to assist in the setting of Legal Services’
annual budget (including preparing, collating and analysing relevant data) and
reporting on same to Head of Legal Services
• Organising the
office layout and maintaining supplies of stationery and equipment
• Supervising the
condition of the office and arranging for necessary repairs, including ensuring
telephones, printers, computers, faxes, copiers and other office machinery are
well maintained and appropriate for the needs of the office
• Maintaining the
office library (manual and electronic) and ensuring all solicitors have access
to relevant publications in a cost effective manner.
If you wish to apply or would like more
information, please email your CV in Microsoft word format to Daniel Finlay by clicking on the
link below by Friday 29th November 2024.
You must also include a bullet pointed synopsis at
the top of your CV demonstrating how exactly you meet the Essential Criteria below:
1. Possess a BTEC HNC
(Level 4) or equivalent level qualification.
2. Possess 2 years
relevant general administrative experience.
3. Can demonstrate
experience in each of the following areas:
a. The creation and
maintenance of electronic databases using Microsoft packages including Word and
Excel
b. Effective use and
updating of electronic information management systems (such as Meridio, Housing
Management System (HMS) etc)
c. Collating and
analysing information and preparing reports
d. Dealing with
requests for information or enquiries from both internal and/or external
parties
4. Can demonstrate:
• Excellent planning
and organisational skills.
• Ability to work
accurately under pressure of multiple deadlines.
• Strong customer
orientation and interpersonal skills.
• Excellent attention
to detail.
• A willingness to
learn new skills
Desirable Criteria:
1.
Can demonstrate experience of:
a.
Organising meetings
b.
Recording notes or minutes of meetings
Further Details:
•
Hourly Rate: £12.86
•
Hours: 37 hours pw, Mon-Fri, 9am-5pm
•
Duration: 3 months (with possibility of extension)
If you wish to apply or would like more
information, please email your CV in Microsoft word format to Daniel Finlay by clicking on the
link below by Friday 29th November 2024.
Applicants must ensure their CV is accurate and up
to date. The CV should include your full employment history inclusive of dates,
all academic achievements and full personal contact details.
Please note only applicants that match this
criteria can be considered for the role.
Apple Recruitment Services is acting as an Employment
Agency in relation to this vacancy.
Apple Recruitment Services is an Equal
Opportunities Employer.