Office Supervisor - Belfast

Northern Ireland Housing Executive - Office Supervisor - Belfast Are you an experienced Administrator looking a move into the Public Sector?

About the role:

• Hourly Rate: £12.38 per hour
• Location: Belfast
• Hours of Work: 37 hrs per week, Monday to Friday 9.00 am – 5.00 pm
• Holidays: 35 days pro rata
• Duration: Temporary, ongoing
• Please note closing date for this vacancy is 21st November 2024 however you can register your interest for other upcoming vacancies by applying today

You will take responsibility for all of the administrative activities that facilitate the smooth running of the Legal Services office, including ensuring records and reports are prepared and up to date and assisting with financial management and regulatory requirements of Legal Services, as well as supervising a small administrative team and contributing to the provision of general secretarial support to the solicitors when required. Duties will include:

• Providing general secretarial support to the solicitors as and when required and work collaboratively with other staff in the administrative team, providing support and cover as required, to ensure a flexible and responsive secretarial and clerical service for the Legal Services team.
• Ensuring that relevant records within the Legal Services department are up to date.
  
• To assist with the financial management and regulatory requirements of the office, including the attainment and maintenance of ISO 9001.
  
• Organising people, information and other resources to ensure that all administration processes within the Legal Services department work effectively.

Criteria:

• BTEC HNC (Level 4) or equivalent level qualification.
• 2 years relevant general administrative experience.
• Can demonstrate experience in each of the following areas:

- The creation and maintenance of electronic databases using Microsoft packages including Word and Excel- Effective use and updating of electronic information management systems (such as Meridio, Housing Management System etc)
- Collating and analysing information and preparing reports
- Dealing with requests for information or enquiries from both internal and/or external parties

• As part of the reference checking and vetting process for this position you will be requested to undertake a Basic AccessNI Disclosure. Having a criminal record will not necessarily be a bar to obtaining a position.

We encourage you to apply online, email or call Wendy on to find out about other, more suitable positions.

Riada Resourcing is an equal opportunities employer.