Procurement Administrator

Procurement Administrator

Due to continued growth, my client based in Newry are currently seeking an experienced Administrator to join their procurement team.

This is a Full-Time, temporary position for initially three months (potential to be extended or made permanent). Will also consider a permanent position for the right candidate.

Hours 37.5 hours Monday to Friday. Early finish at 1:15pm on Fridays. Hybrid is offered with working from home 2 days per week.

With a salary (dependent on experience).

Job Role:

The Procurement Administrator will support the procurement team in managing the purchasing process for materials and services required for manufacturing operations. This role involves coordinating with suppliers, ensuring timely delivery of goods, maintaining accurate records, and assisting in cost-saving initiatives. The ideal candidate will have strong organizational skills, attention to detail, and the ability to work in a fast-paced environment.

Essential Criteria:

• Minimum 2 years administration experience in an office environment
• IT proficient with the use and demonstrable experience of using Microsoft Office to include Word, Excel, PowerPoint and Outlook
• Supplier management experience
• Excellent communication skills both written and verbal – with the ability to communicate with stakeholders at all levels.
• Ability to manage and prioritise a busy workload with a high level of accuracy.
• Excellent organisational skills.
• Ability to work on your own initiative as well as part of a team.

Main Duties and Responsibilities:

• Promptly convert indirect requisitions into indirect purchase orders within the set KPI time limit & issuing purchase orders to suppliers
• Act as a first point of contact for general indirect procurement queries for the Division
• Support the general business and requisitioner community in providing necessary training, helping them to understand the indirect procurement process and how to use the associated systems
• Generate, analyse, and present indirect spend reports for management review through use of excel (pivots, v-look-up, power point acumen required)
• Actively police compliance to the indirect procurement process, including ensuring only authorised requisitioners are submitting requests etc.
• Continually liaise with requisitioners to ensure a minimum standard of requisitions is met
• Assist requisitioners in following-up with supplier issues such as late delivery, PO management etc.
• Advise business on required indirect roles, accesses & delegation of authority
• Create indirect vendors on SAP
• Support the Indirect Procurement Category Manager with wider indirect procurement activities such as issuing RFQs, engaging in competitive tenders, negotiating and awarding contracts, as well as assisting in ethical souring compliance